Facilities Administrator & Events Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Shaping the future of real estate for a better world 

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. 

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. 

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. 

What this opportunity involves:

A fantastic opportunity has arisen for a highly motivated, bright, and enthusiastic professional to join one of our employment-focused tech clients, working onsite as the face of the front-of-house experience. As the Receptionist/Facilities Administrator, you will hold overall responsibility for maintaining a lasting, collaborative relationship with clients and visitors through the delivery of a unique and authentic experience. What sets JLL apart is our culture of collaboration, locally and across the globe, and in this role, you will be the first point of contact that brings that culture to life every single day. This is a busy and diverse position suited to someone who takes pride in creating a warm, organized, and professional environment, and who genuinely enjoys supporting both people and operations behind the scenes.

An overview of the role:

• Meet and greet clients and contractors, guiding them through the sign-in process with warmth and professionalism
• Deliver superior customer service to meet and exceed on-site client expectations
• Coordinate bookings of meeting and conference rooms, ensuring schedules run smoothly
• Ensure room set-ups are in place and ready for training sessions, meetings, and events
• Keep meeting rooms stocked with appropriate stationery and supplies
• Maintain a tidy, presentable, and welcoming reception area at all times
• Check that audio-visual services are in place and functioning correctly ahead of use
• Support the broader facilities team with planned and corrective maintenance in the reception area
• Assist with staff moves and relocations, meeting room setups, supply orders, and ad hoc client requests

Sounds like you? This is what we are looking for:

• Previous experience in a receptionist, front-of-house, or customer service role
• Excellent verbal and written communication skills
• A friendly, welcoming personality paired with a strong customer service mindset
• Keen attention to detail and a commitment to delivering quality service
• A confident self-starter who can work independently and take initiative
• Strong organizational skills with the ability to prioritize and manage multiple tasks
• A collaborative team player who takes a hands-on approach to problem solving
• Prior experience supporting facilities or office administration functions, a plus
• Familiarity with meeting room booking systems or access/security processes, a plus

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave 
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:  

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Interested candidates, please apply following the link below quoting job reference number REQ545299

Location:

On-site –Southbank, VIC

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.