Sourcing and Vendor Manager

What You'll Do

Maintain relationships between vendors and internal resources, including senior executives
Maintain a Sourcing & Vendor framework in alignment with business stakeholders
Facilitate contract renewals, extensions, and change orders as needed by business stakeholders
Work alongside colleagues to assist with development of Statements of Work (SOWs) and to understand any current Requests for Information (RFIs), Requests for Quotations (RFQs), and Requests for Proposal (RFPs) in the pipeline.
Establish contract management objectives, procedures, templates, and workflow processes for vendor contracts and deliverable schedules. Maintain a contract management database that contains all executed contracts, as well as contracts that are under development but are not yet active. Moreover, track obligations, deliverables and contract change notes. Manage and control access to documents as appropriate.
Work with legal representatives to develop and insert appropriate legal protections in contracts, as warranted.
Work with all teams (security, compliance and tax, HR, accounts payable [AP], and so on) to ensure that vendors are performing in accordance with existing requirements and regulatory obligations.
Follow a knowledge base of negotiating strategies, best practices, and negotiation personnel and teams. Make improvements to processes, procedures, workflow, and organizational structures for contract management.
Administer commercial and financial arrangements with vendors to include billing, invoicing, performance incentives and remedies, and internal chargebacks, where appropriate.
Work with vendors and key stakeholders to establish clear contract change control processes.
Other duties as assigned.

What You'll Need

• Minimum of 5-10 years' experience negotiating and managing contract life cycles, with an emphasis on technology or IT service agreements, is a plus
• A bachelor's degree is preferred, preferably in an analytical field (such as general business, economics, psychology, computer science, mathematics, statistics, or finance)
• Experience in negotiating and managing contracts in one or more categories, including consulting, hardware, software, service, and communication
• Strong interpersonal and communication skills
• Experience working with all key departments (security, compliance, finance, tax, AP, legal and procurement), and knowledge of procurement and vendor management practices
• Knowledge of IT concepts and systems
• Strong project and process management skills, with the ability to handle multiple vendors and multiple contracts, as well as a wide range of tasks
• Ability to understand contract risks and to work with other parts of the organization in crafting tactics and strategies for risk mitigation
• Knowledge of best practices for IT contract negotiation tactics and strategies
• Strong ability to communicate with IT users, legal and procurement staff, and business leaders to craft contracts that align complex needs with contractual requirements to achieve business outcomes
• Customer-focused approach to delivering contract management services to internal customers
• Demonstrated ability to leverage generative AI and AI-enabled tools to improve sourcing and vendor management activities
• Strong relationship and interpersonal skills to be applied in working with vendors across the entire contract life-cycle
• *Travel requirement: This position requires attendance at the Davie, FL office once a week.