Administrative Coordinator

Overview

At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget.  

Our Science & Technology directorates include National Security, Earth and Biological Sciences, Physical and Computational Sciences, and Energy and Environment. In addition, we have an Environmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus. 

The National Security Directorate (NSD) drives science-based, mission-focused solutions to take on complex, real-world threats to our nation and the world. 

The Emerging Threats and Technologies Division, part of the National Security Directorate, consists of over 400 scientists, engineers, and analysts with backgrounds in cyber, nuclear, intelligence, policy, data science, and other fields. We work in interdisciplinary project teams to provide innovative concepts that integrate policy, analytics, science, and technology into unique solutions. 

Responsibilities

The Administrative Coordinator will support the NA-22 Program Office at PNNL, which works to develop technical and policy solutions to prevent the spread of nuclear and radiological weapons, materials, technology, and expertise. This position will work as part of a collaborative program office team, providing administrative and communications support to help ensure effective daily operations. The successful candidate will be organized, proactive, detail-oriented, and comfortable managing multiple priorities while supporting a dynamic, mission-focused team.

Key responsibilities include:

• Coordinate visitor logistics, including scheduling, communications, documentation, and coordination with internal and external stakeholders.

• Manage the program office calendar, schedule meetings, coordinate logistics, and help ensure timely communication of upcoming activities and deadlines.

• Monitor and manage the program office's shared email inbox, identify and prioritize incoming requests, route communications to appropriate team members, and track items requiring follow-up.

• Maintain and update the program office SharePoint site, ensuring information is accurate, organized, current, and accessible to team members.

• Coordinate the development and distribution of the monthly program office newsletter, including gathering content, editing submissions, formatting materials, and managing publication timelines.

• Draft, edit, format, and distribute routine communications, announcements, presentations, and other materials on behalf of the program office.

• Support the development and review of documents, spreadsheets, presentations, and other administrative materials, ensuring accuracy, consistency, and professional quality.

• Work closely with program office staff to coordinate administrative activities, track action items, and support the timely completion of office priorities.

• Identify opportunities to improve administrative processes, communication, and information management, and recommend practical solutions.

• Provide general administrative support to the program office, including meeting coordination, travel arrangements, records management, and other activities as needed.

  This position is based in Richland, WA and requires an onsite presence Monday through Thursday, with Friday as required by business needs.

Qualifications

Minimum Qualifications:

• High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-
• AA degree or higher and 4 years of relevant experience in an administrative environment.
• Experience in planning meetings and coordinating travel.

Preferred Qualifications:

• Experience providing administrative or program office support in a collaborative, team-based environment.
• Strong working knowledge of Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Demonstrated experience managing shared email inboxes, coordinating multiple calendars, and organizing competing priorities with limited supervision.
• Experience developing, editing, and formatting professional communications, newsletters, presentations, and other written materials.
• Experience maintaining SharePoint sites or similar platforms used for document management, information sharing, and team collaboration.
• Strong organizational skills and attention to detail, with a demonstrated ability to produce accurate, high-quality work while meeting deadlines.
• Excellent written and verbal communication skills, including the ability to work effectively with staff, management, and external stakeholders.
• Demonstrated initiative and ability to independently identify needs, anticipate upcoming activities, and take action to support team objectives.
• Ability to manage sensitive information professionally and exercise sound judgment when handling communications and administrative requests.
• Experience supporting multiple team members and adapting to changing priorities in a fast-paced environment.
• Familiarity with PNNL administrative processes, business systems, and procedures.
• Experience working with DOE, NNSA, national laboratories, or other federal programs.
• Ability to work on-site in Richland, Washington, to support program office activities and visitor coordination.

Hazardous Working Conditions/Environment

Not Applicable 

Additional Information

This position requires the ability to obtain and maintain a federal security clearance. 

A security clearance background investigation includes review of your employment, education, financial, and criminal history, as well as interviews with you and your personal references, neighbors, and co-workers to determine trustworthiness, reliability, and loyalty to the United States.  The investigation also examines your foreign connections, drug and alcohol use, foreign influence, and overall conduct.  

Requirements:

• U.S. Citizenship
• Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance with 10 CFR 710, Appendix B.
• Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the applicant selected for hire is subject to pre-employment drug testing, and post-employment random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP). 

Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy if non-use of illegal drugs, including marijuana, for 12 months cannot be demonstrated.

Testing Designated Position

This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program. 

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
 

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence and Equal Employment Opportunity

Our laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer.

Pacific Northwest National Laboratory (PNNL) is an Equal Opportunity Employer. PNNL considers all applicants for employment without regard to race, religion, color, sex, national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at [email protected].

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug.  If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. 

Security, Credentialing, and Eligibility Requirements

As a national laboratory, PNNL is responsible for adhering to the Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which require new employees to obtain and maintain a HSPD-12 Personal Identify Verification (PIV) Credential. To obtain this credential, new employees must successfully complete the applicable tier of federal background investigation post hire and receive a favorable federal adjudication.  The tier of federal background investigation will be determined by job duties and national security or public trust responsibilities associated with the job. All tiers of investigation include a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last 1 to 7 years (depending on the applicable tier of investigation). Illegal drug activities include marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

For foreign national candidates:

If you have not resided in the U.S. for three consecutive years, you are not eligible for the PIV credential and instead will need to obtain a favorable Local Site Specific Only (LSSO) Federal risk determination to maintain employment. Once you meet the three-year residency requirement thereafter, you will be required to obtain a PIV credential to maintain employment. The tier of federal background investigation required to obtain the PIV credential will be determined by job duties at the time you become eligible for the PIV credential.

Mandatory Requirements

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

* Research Associates excluded.

**All benefits are dependent upon eligibility.

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Notice to Applicants

PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.

As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.

Minimum Salary

USD $28.13/Hr.
Maximum Salary

USD $41.06/Hr.