Executive Administrative Assistant to Head of Law

Job Description

1. Manage and coordinate the day-to-day activities of the Head of Law EMEA & APAC and support the regional Legal organization. 
2. Prepare presentations and management materials, coordinating and consolidating input from regional Legal teams, internal business partners and other stakeholders. 
3. Organize meetings, workshops, team-building activities and other events, both virtual and in person, including moderation, minutes and follow-up on action items. 
4. Communicate and coordinate with colleagues and senior stakeholders across EMEA and APAC. 
5. Maintain organizational information, team structures and other content across SharePoint, ConNext, Microsoft Teams and the Intranet. 
6. Coordinate smaller projects independently and support broader Legal initiatives. 
7. Track and follow up on team KPIs, objectives and action items. 
8. Coordinate international business travel independently. 
9. Support the management of emails, calls and day-to-day priorities. 
10. Administer legal matters and prepare reports and analyses from the matter-management system. 
11. Create and manage purchase orders in CEOS and coordinate invoices from external law firms across the region. 
12. Communicate with courts and notaries to obtain extracts, notarized documents, apostilles and other official documentation. 

Qualifications

1. 8+ years of professional experience, preferably as an Executive Assistant or in a comparable coordination role within an international organization. 
2. A high degree of discretion, reliability and independent judgment. 
3. Excellent communication, organizational and stakeholder-management skills. 
4. Fluency in English, as approximately 80% of the role is performed in English. 
5. Advanced proficiency in Slovak or Czech. 
6. Strong proficiency in Microsoft 365, particularly Outlook, PowerPoint, Excel, Word, Microsoft Teams, CoPilot and OneDrive. 
7. Experience with AI, Power BI and/or project management would be an advantage. 

Additional Information

Starting salary min. from 2090€/Gross (extra agreement  depending on candidate´s experience) + variable part of salary and other benefits. Maximal monthly avarage 3000€/Gross.

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Compensation: 2090 to 3000 (EUR) (MONTHLY)