Junior Litigation Group Coordinator

Salary Range: 60000 to 70000 (Currency: USD) (Pay period: per-year-salary)

Responsibilities

Prepare and distribute daily lists of calendared deadlines and upcoming due dates for the litigation team
Calendar follow-up tasks on various matters and ensure assigned tasks are tracked through completion
Maintain trial schedules for the team, including monitoring trials and significant case events for the next two years
Assist with developing and maintaining matter-specific task lists and workflows
Assist with opening new matters and ensuring required information and documentation are entered accurately
Assign teams and establish appropriate tasks when new matters are opened
Assist with closing matters and ensuring required closing procedures are completed
Maintain accurate case lists for individual team members and the litigation group
Assist with establishing new-matter procedures and checklists for attorneys and paralegals
Help create and maintain client-specific guidelines, templates, and workflows, recognizing that requirements may vary by client
Provide day-to-day administrative support to the litigation group
Maintain team lists, forms, resources, and other administrative materials
Assist with team purchases and other administrative requests
Coordinate and maintain group-related records and information
Assist with vendor invoices and other routine financial or administrative items
Assist with year-end collections activities as needed
Assist with client holiday gifts and other client-related administrative projects
Assist with TIDA events and other client outings or events as needed
Assist with maintaining attorney CLE records and requirements
Monitor bar and CLE renewal requirements for attorneys across applicable states
Assist attorneys with tracking CLE hours, renewals, registrations, and related documentation
Maintain organized records to support timely completion of bar and CLE requirements
Assist with administrative aspects of mediation preparation and coordination
Coordinate mediation invoices and payments
Send mediation Zoom/virtual meeting links and other logistical information
Distribute mediation reports and related materials as needed
Follow up with attorneys and team members to ensure mediation-related tasks are completed timely
Assist with maintaining organized electronic case files and shared drives
Monitor the G: drive for older files and assist with the appropriate transfer of materials to iManage
Assist with periodic file purging and document organization projects
Ensure files and administrative records are maintained in accordance with firm and client requirements

Experience

Prior experience in a litigation environment required; litigation defense experience preferred
Experience as a litigation legal secretary, paralegal, litigation coordinator, or similar legal support role strongly preferred
Working knowledge of the litigation process and understanding of how cases progress from inception through resolution
Strong understanding of litigation deadlines, calendaring, and task management
Exceptional organizational skills and attention to detail
Ability to manage multiple matters, deadlines, and priorities simultaneously
Strong follow-up skills and the ability to consistently track outstanding items through completion
Comfortable holding attorneys, paralegals, and other team members accountable for deadlines and assigned tasks in a professional manner
Ability to anticipate needs, identify potential issues, and proactively communicate with the team
Strong written and verbal communication skills
Ability to adapt quickly when priorities change
Strong judgment and discretion when handling confidential client and firm information
Proficiency with Microsoft Office and legal technology systems; experience with iManage and litigation-related case management systems is a plus.
Ability to work independently while also functioning effectively as part of a collaborative litigation team

Technology

Mayer LLP has implemented the following technology platforms:

Westlaw

Harvey AI

Coyote

PointOne

iManage 

Benefits

Competitive quarterly bonus plan based on monthly billables - ability to earn an additional $52k annually
Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
10 company holidays + 4 early release days
Hybrid schedule (3 days/week in office, 2 days/week at home)
401k + firm match based on previous year revenue. In 2024 we matched up to 6%
Employee referral bonus ($2000 - $4000)
Annual bar dues