Director Assistant

Job Description

**Director Assistant - Key Responsibilities**

• Provide executive support to the Vice-President for the Mercosur region, including agenda management, prioritization of critical matters, and coordination with 10 direct reports
• Manage all travel arrangements (flights, hotels, ground transportation) for the VP and team members across Brazil and Argentina, ensuring cost efficiency and policy compliance
• Monitor and analyze travel and operational expenses; prepare periodic reports with cost reduction recommendations and budget forecasting
• Coordinate and support company events, recognition programs, and business travel logistics, including on-site supervision when required
• Organize and maintain meeting schedules; prepare meeting requests, confirmations, and minutes for management and board meetings
• Prepare presentations, translate documents, and draft internal communications as needed
• Manage commercial contracts, agreements, and documentation; organize files, collect signatures, and coordinate with legal/notary services
• Provide administrative support including reception of internal and external visitors, resource coordination, and confidential information management

Qualifications

**Director Assistant - Required Qualifications**

• Demonstrated expertise in event management, including coordination of corporate events, recognition programs, and executive-level business travel logistics
• Fluency in Spanish with the ability to conduct professional business communications across multiple markets
• Proficiency in internal communications, including drafting, preparing, and distributing professional correspondence and documentation
• Advanced English language skills, both written and verbal, with the ability to support executive leadership and maintain operational continuity across regions

Additional Information

• Home Office 2 times a week

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