Administrative Support·Confirmed live in the last 24 hours·
Full-timeAlbany, NY, USANo salary listed
About the Job
Requirements
A high school diploma or equivalent is required.
At least two years of experience working in a professional office setting is required.
Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and with virtual meeting applications including WebEx and Zoom is required.
Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs, is required.
Ability to enter data into and extract data from electronic databases is required.
Ability to work independently and on a team with different personalities is required.
Ability to handle multiple shifting priorities and prioritize multiple assignments is required.
Organizational skills, including the ability to organize information into reports, are required.
Strong written and verbal communication skills are required.
Exceptional attention to detail and accuracy is required.
A professional demeanor and customer service orientation are required.
Strong critical thinking and problem-solving skills are required.
Ability to exercise sound judgment and maintain confidentiality is required.
Commitment to diversity, equity, inclusion, and student success is required.
Responsibilities
Work closely with on-site staff and other managers to ensure contract deliverables are met and that timeliness, messaging, and quality meet client and VECRA standards.
Manage staff calendars on a day-to-day basis.
Provide administrative support to format and prepare reports and presentation materials.
Establish and maintain electronic and hard-copy files, logs, and tracking systems.
Arrange travel and prepare related paperwork.
Schedule in-person and virtual meetings and conference calls.
Compile, prioritize, and distribute mail.
Maintain inventory of and order supplies as needed.
Answer and route phone calls to appropriate parties.
Complete other assignments and projects as assigned.
Desired Qualifications
Previous experience working for a New York State agency.
VECRA is seeking a Full-Time Administrative Assistant
VECRA, Inc. (“VECRA”) has a requirement for an Administrative Assistant. VECRA VIP will join work in New York state to carry out the day-to-day tasks in support of VECRA and Federal government, State, Public and/or Commercial clients.
COMPANY DESCRIPTION VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas. VECRA’s extensive experience with innovative software applications, reporting systems, facilities and supply chain management, program management and staffing support services are always: Vigilant * Efficient * Collaborative * Responsive * Accurate
JOB SUMMARY The administrative assistant position will provide office and administrative support. This position is full-time and expected to report on site in Albany, New York, Monday through Friday, between the hours of 8:00am - 5:00pm with a 30min lunch. *Parking: On-site paid parking is available. ROLES and RESPONSIBILITIES
Work closely with onsite staff and other managers to ensure contract deliverables are met and that timeliness, messaging, and quality meet client and VECRA standards.
Managing staff calendars on a day-to-day basis,
Providing administrative support to format and prepare reports and presentation materials,
Establishing and maintaining electronic and hard copy files, logs, and tracking systems,
Arranging travel arrangements and preparing related paperwork,
Scheduling in-person and virtual meetings and conference calls,
Compiling, prioritizing and distributing mail,
Maintaining inventory of and ordering supplies as needed,
Answering and routing phone calls to appropriate parties,
Other assignments and projects as assigned
QUALIFICATIONS and REQUIRED SKILLS:
A high school diploma (or equivalent),
Two-years minimum experience working in a professional office setting,
Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting applications including WebEx and Zoom
Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
The ability to enter data into, and extract data from, electronic databases,
The ability to work independently and on a team with different personalities,
The ability to handle multiple, shifting priorities,
Good organizational skills, including an ability to organize information into reports
Ability to prioritize multiple assignments
Strong written and verbal communication skills
Preferred qualifications:
Previous experience working for the New York State agency
Professional Skills:
Exceptional attention to detail and accuracy.
Professional demeanor and customer service orientation.
Ability to work independently and collaboratively.
Strong critical thinking and problem-solving skills.
Ability to exercise sound judgment and maintain confidentiality.
Commitment to diversity, equity, inclusion, and student success.
EDUCATION
High school diploma (or equivalent),
Two-year minimum experience working in a professional office setting,
OTHER
Shift: Day
Work Hours: 8:00am - 5:00pm
Schedule:Monday – Friday
Remote Work Availability: No remote work is available currently.
Onsite Location: USA Albany, NY
Req Type: Full-Time
BENEFITS We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical and dental.
VECRA, Inc. is an equal opportunity and affirmative action employer. VECRA is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. VECRA maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Email resumes to [email protected] with Subject Line: Administrative Assistant.