Biographical & Gift Assistant

Overview

Advancement at Auburn University is excited to begin the search for a TES Biographical & Gift Assistant to play key part of the Advancement Finance team whose daily work contributes to a comprehensive dataset of alumni and constituent information. With a focus on accuracy, the position actively assists in the recording of gift, biographical and other related data to ensure the most comprehensive database of record possible for AU Advancement.

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

• Assistance in the place of a regular employee who is absent for a specified period of time
• Additional assistance during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU students are not eligible for TES.

Responsibilities

• Assists in researching and analyzing relevant documentation, and inputs data from the receipt of gifts from donors to Auburn University, Auburn University Foundation, Auburn University Real Estate Foundation, Tigers Unlimited Foundation, Auburn Alumni Association, and Auburn Montgomery. Accurately determines donor intent and gift purpose in recording gift checks and other giving instruments in donor records systems. Processes gifts and pledges in accordance with Auburn University and CASE policies, and IRS regulations.
• Ensures timely gift and/or records updates, allowing for receipts and record changes to be made according to leading industry practices.
• Enhances business processes, including automation where possible, for uploading and reconciling data from various sources into the fundraising system of record and other integrated systems.
• Works closely with staff across Advancement, including finance, IT, and fundraising colleagues to standardize and streamline the setup, facilitation and execution of gift agreements, allocation creation, and related entries or coding assignments across systems.
• Ensures the accuracy of data and gift information to provide for the most comprehensive recordkeeping possible. Maximize the use of tools, systems, and business processes to find efficiencies and expedite data input. Accuracy of data and gift information contributes to comprehensive reporting including industry and university reports (e.g. surveys, year-end compliance, VSE, 990s, and financial gift accounting).
• Applies organizational policies and procedures, particularly as they relate to data and gift accounting standards.
• Maintains the highest degree of confidentiality.

Qualifications

• Bachelor Degree in Business, Accounting, Finance, Communications, or relevant field.

Minimum Knowledge, Skills, and Abilities

• Bachelor Degree in Business, Accounting, Finance, Communications, or relevant field.

Why Work at Auburn?

• Assistance in the place of a regular employee who is absent for a specified period of time 
• Additional assistance during periods of abnormal or peak workloads 
• Assistance with special projects 
• Seasonal work 
• Emergencies 

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.