Administrative Assistant

Job Description

AMC Global Media is home to many of the greatest stories and characters in TV and film and the premier destination for passionate and engaged fan communities around the world.
 
We create and curate celebrated series and films across distinct brands and make them available to audiences everywhere. Our portfolio includes targeted streaming services AMC+, Acorn TV, Shudder, Sundance Now, ALLBLK and HIDIVE; cable networks AMC, BBC AMERICA, Independent Film Company, Sundance TV and We TV; and film distribution labels Independent Film Company and RLJE Films. The company also operates AMC Studios, our in-house studio, production, and distribution operation behind acclaimed and fan-favorite originals including The Walking Dead Universe and the Anne Rice Immortal Universe, and AMC Networks International, our international programming business.
 
We are currently seeking a Assistant - Administrative to join our Linear & Streaming Operations team in our New York, NY location.

JOB RESPONSIBILITIES:

Executive & Team Support 

• Support EVP, Linear & Streaming Products and SVP, Programming Strategy & Acquisitions with all administrative responsibilities 
• Manage complex calendars, including scheduling meetings across multiple time zones and coordinating internal and external participants. 
• Prioritize and resolve scheduling conflicts while anticipating executive and team needs. 
• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries. 
• Prepare and reconcile expense reports in accordance with company policies. 
• Manage incoming communications and help facilitate timely responses and follow-up. 

Meeting & Event Coordination 

• Schedule, organize, and support recurring team meetings, leadership meetings, and cross-functional working sessions. 
• Prepare meeting materials, agendas, presentations, and supporting documents. 
• Capture meeting notes and coordinate follow-up actions when appropriate. 
• Assist in planning team events, offsites, and other gatherings as needed. 

Administrative Operations 

• Maintain organizational files, records, and shared resources. 
• Support document preparation, formatting, proofreading, and distribution. 
• Process invoices, purchase orders, and vendor-related paperwork as needed. 
• Responsible for ordering and maintaining departmental office supplies.  
• Coordinate onboarding activities for new hires, including workspace setup, systems access, and orientation support. 
• Serve as a point of contact for administrative questions and operational support. Liaison with IT and Facilities as needed. 

Project & Cross-Functional Support 

• Assist departments with special projects, research, and administrative initiatives on an as-needed basis. 
• Assist acquisitions team with screening / tracking potential content. 
• Help improve processes and identify opportunities to increase efficiency. 
• Manage team VP schedules on an as-needed basis. 

QUALIFICATIONS (Required & Preferred)

Required 

• Bachelor's degree or equivalent experience. 
• 0-2 years of relevant work experience. 
• Strong proficiency with Microsoft 365 including Outlook, Teams, Word, PowerPoint, and Excel. 
• Self-starter who is demonstrates outstanding organizational and time management skills. 
• Ability to handle sensitive and confidential information with discretion. 
• Exceptional attention to detail and follow-through. 
• Ability to communicate and work with all levels of the organization and with external partners. 
• Strong interpersonal, written, and verbal communications skills required. 
• Candidate must demonstrate initiative, resourcefulness, and an ability to manage multiple assignments under tight deadlines while always maintaining composure. 

Preferred 

• Experience supporting senior executives or leadership teams. 
• Experience within media, entertainment, technology, streaming, or related industries. 
• Knowledge of competitive entertainment landscape. 
• Familiarity with expense management, travel booking, and event coordination. 
• Experience using collaboration, project management and/or approved AI tools. 
• A desire to grow within Programming and Content Strategy as this role is designed to be entry level with future growth potential based on opportunity and individual performance. 

The base compensation for this position is $50,000 - $55,000 commensurate with experience. AMC Global Media additionally offers a comprehensive benefits package including Medical, Dental, Vision, Prescription Drug Coverage, 401k Plan, Wellness Program, Life Insurance, Tuition Reimbursement, Paid Time Off, Paid Parental Leave and Adoption Services, among other benefit plan options, subject to eligibility requirements. AMC Global Media values the benefits achieved through in-office collaboration, but we provide our employees with the flexibility to work from home one day per week.

The Company is committed to policy of nondiscrimination in its employment and personnel practices. Applicants are considered for all employment without regard to race, color, religious creed, religion, alienage, citizenship, gender, gender identity, national origin, ancestry, genetic predisposition or carrier status, age, marital status, familial status, military or veteran status, status as a victim of domestic violence, stalking or sexual assault, sexual orientation, disability or any other characteristic protected by federal, state or local law.

The Company is committed to policy of nondiscrimination in its employment and personnel practices. Applicants are considered for all employment without regard to race, color, religious creed, religion, alienage, citizenship, gender, gender identity, national origin, ancestry, genetic predisposition or carrier status, age, marital status, familial status, military or veteran status, status as a victim of domestic violence, stalking or sexual assault, sexual orientation, disability or any other characteristic protected by federal, state or local law.