T

The June

Administrative & Executive Coordinator

Administrative SupportConfirmed live in the last 24 hours
Full-timeJacksonville, FL, USANo salary listedIn-person

About the Job

Requirements

  • The candidate must be organized, detail-oriented, and able to manage multiple priorities.
  • The candidate must be comfortable learning new systems and software.
  • The candidate must write professionally and adapt tone across forms, emails, and internal documents.
  • The candidate must handle sensitive and confidential information discreetly.
  • The candidate must proactively identify administrative needs and improvements.
  • The candidate must remain composed in a fast-paced, high-touch environment.
  • The candidate must have at least 2 years of experience in an administrative, executive support, or coordinator role; experience in hospitality, private clubs, or a fast-paced service business is ideal.
  • The candidate must have advanced proficiency in Microsoft Excel and/or Google Sheets, including formulas, pivot tables, and formatting.
  • The candidate must have strong working knowledge of Microsoft Office or Google Workspace, including Word, PowerPoint, Docs, and Slides.
  • The candidate must have experience with CRM and membership management platforms; direct experience with PeopleVine and/or HubSpot is strongly preferred.
  • The candidate must have strong written communication skills and attention to formatting and detail.
  • The candidate must be able to manage confidential information with discretion.

Responsibilities

  • Create, format, and maintain forms, checklists, and internal documents for membership, operations, food and beverage, and human resources departments.
  • Build and maintain Excel or Google Sheets trackers, budgets, and reports using formulas, pivot tables, and clean formatting.
  • Draft, proofread, and format correspondence, memos, proposals, and presentations for the General Manager and leadership team.
  • Maintain templates and version control so documents remain consistent and easy to find.
  • Manage day-to-day data entry and upkeep in PeopleVine, ensuring member records, applications, and statuses are accurate and current.
  • Manage and update HubSpot contact records, lists, pipelines, and campaign tracking in coordination with Membership and Marketing.
  • Identify data discrepancies, duplicate records, and workflow gaps, and help implement fixes.
  • Support the integration and hand-off of information between PeopleVine, HubSpot, and other internal systems.
  • Prepare agendas, take meeting notes, and track follow-up action items.
  • Handle correspondence and act as a first point of contact for select internal and external inquiries.
  • Coordinate travel, vendor paperwork, invoicing, and other day-to-day administrative needs.
  • Support onboarding paperwork and communications for new members and new hires.
  • Assist with event-related administrative tasks, RSVP tracking, guest lists, and follow-up communications.
  • Maintain organized digital and physical filing systems for contracts, licenses, and club records.
  • Provide general administrative support to department heads as needed.

Desired Qualifications

  • Experience directly supporting an executive or senior leadership team.
  • Experience in a private club, luxury hospitality, or membership-based business.
  • Familiarity with basic bookkeeping, invoicing, or vendor management processes.
  • Direct experience with PeopleVine and/or HubSpot is strongly preferred.
  • Experience in hospitality, private clubs, or a fast-paced service business is ideal.

About the Company

The June

Company size
Not listed
Company stage
Not listed
Total funding
Not listed
Headquarters
Not listed
Founded
Not listed

Recently Posted Jobs

Explore more opportunities at The June

See more jobs