Marketing Administrator

Your New Company!
At Altasciences we all move in unison to assist and work in the discovery, development, and manufacturing of new drug therapies to get them faster to people who need them.No matter your role, we all play an important part and you will have a significant impact on the health and well-being of people across the globe. By living our values of Employee Development, Customer Focus, Quality and Excellence, Respect and Integrity, we look to foster a passionate and collaborative work environment and we are looking for talented and enthusiastic people, like you, to join our growing team! Whether you're a recent college graduate or seeking your next career opportunity, it's time to discover your future at Altasciences.

We are better together and together We Are Altasciences.

About The Role

The Marketing Administrator is responsible for the Marketing department’s day-to-day operations and supports the development of promotional materials. The Marketing Administrator will provide general administrative support to the marketing team, including managing team tools and databases, managing vendors, compiling reports, and implementing organizational/workflow processes. The Marketing Administrator will also edit and maintain marketing content, such as templates, presentations, brochures, and other collateral.

Their team-player attitude, passion for organization and operations, solid work ethic, and project and time management skills will help the Marketing team save time and gain efficiency, gearing the team for success.

What You'll Do Here

• Compile reports on a monthly, quarterly, and annual basis

• Organize and update the shared drive and intranet as needed

• Update the Altasciences website

• Upload videos and materials to the employee intranet

• Managing team-wide tools, such as Canva, Monday.com, and Getty

• Maintenance and management of training/processes

• Vendor management

• Track department expenses (submit expense reports for corporate credit cards, manage project purchase orders and invoices, etc.)

• Support a wide range of marketing collateral and initiatives:

• Proofread marketing literature and content

• Program client emails in Pardot per the editorial calendar

• Create and update PowerPoint presentations

• Update marketing literature

• Assist with video pre-production (errands, invoicing, set up)

• Maintenance and management of staff biographies and headshots

• Create and update templates

• Is the go-to person for requests for information, logos, templates, photos, etc., and keep the directory of all marketing pieces available for the Business Development (BD) team.

• Assist with acquisition and rebranding projects to ensure action items are completed per the timelines.

• Any other related tasks and special projects as assigned by management.

What You'll Need to Succeed

• Post-secondary in related field (administration, marketing) or equivalent experience

• Minimum of 3 years of related experience

• Microsoft 365 (Word, Excel, Outlook and PowerPoint, SharePoint, etc.)

• Experience working with website backends (CMS) and SharePoint

• Bilingual in French and English (written and spoken)

• thrives on organizing projects and teams

• enjoys helping others

• has the ability to work on multiple projects simultaneously with evolving priorities and meeting timelines

• is meticulous when it comes to detail and quality

• can work autonomously and efficiently

• is a strong communicator (written and oral), and is comfortable speaking with vendors

• is proactive and resourceful

• who exhibits Altasciences’ core values of respect, integrity, quality, and excellence

• Strong computer literacy (namely Outlook, PowerPoint, Excel, SharePoint, and Word).

• Experience using a website Content Management System (CMS).

• Experience with video editing tools and software is considered an asset.

• Experience with graphic design tools like Canva and Adobe Creative Suite is considered an asset.

Altasciences strives to provide a French work environment for its employees in Quebec. Altasciences has taken all reasonable steps to avoid imposing the above language requirement other than French. This requirement is essential for the position of Marketing Administrator, but not limited to, the following reason(s):

• The employee frequently communicates with Altasciences employees across Canada and the United States. As such, English is the primary language used to correspond between offices.

• The employee frequently communicates with English-only customers outside the province of Quebec.

What We Offer:
Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work.

Altasciences' Benefits Package Includes:

• Health/Dental/Vision Insurance Plans

• 401(k)/RRSP with Employer Match

• Paid Vacation and Holidays

• Paid Sick and Bereavement Leave

• Employee Assistance & Telehealth Programs

Altasciences' Incentive Programs Include:

• Training & Development Programs

• Employee Referral Bonus Program

• Annual Performance Review 

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MOVING IN UNISON TO DELIVER A BIG IMPACT WITH A PERSONAL TOUCH

Altasciences is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability or any other protected grounds under applicable legislation. Reasonable accommodations for persons with disabilities during the recruitment process are available upon request. Join us at Altasciences!