Tender Executive

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com

We are seeking a detail-oriented and proactive Tender Executive to join our team based in Bayan Lepas, Penang.

This position will be responsible for providing effective tender handling, when received from internal & external customers, and align opportunities together with Company’s growth & strategy.

Key Responsibilities:

• Lead global and regional RFQs, managing end-to-end responses.
• Consolidate and process APAC pricing (excluding North Asia) for global/regional tenders.
• Maintain and analyze Historical Tender Database based on won RFQs.
• Handle RFIs within required timelines and ensure timely submissions.
• Perform RFQ sanity checks (98% accuracy target) before submission.
• Ensure complete and accurate rate components (units & currencies) in submissions.
• Support Sales Operations in generating profitability reports.
• Maintain Tender Pricing Contact List and ensure data accuracy.
• Respond to emails within 24 hours.
• Manage multiple tenders simultaneously, meeting deadlines with minimal supervision.
• Consolidate and update RFI data using Tender Database & Resource Centre.
• Manage RFI library, validate FAQs, and update new insights from completed RFIs.
• Ensure RFI compliance with internal policies and processes.
• Collaborate effectively with stakeholders across all organizational levels.
• Support ad-hoc tasks, pricing analysis, and projects aligned with business goals.

Requirements:

• Education: Degree in Business, Logistics, Supply Chain, or a related field (preferred).

• Experience: At least 4-5 years’ experience in a relevant capacity. Prior experience in logistics, operations, or milestone tracking is an advantage.

• Attention to Detail: Strong attention to detail with excellent data accuracy skills.

• Communication Skills: Good communication skills, both written and verbal, with the ability to handle customer and internal interactions professionally.

• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Outlook, Teams).

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Think you’ve got what it takes? Don’t wait – apply now and take the next step in your career with us!

What moves you?
 

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities. 

To find out more about us visit www.careers.tollgroup.com

You must be entitled to work in Malaysia and be prepared to undertake pre-employment checks including a criminal history check and medical.