Inactive
S

Sid Lee

Global creative agency for advertising

Office Manager

Administrative SupportPosted on Aug 4
Full-timeMontreal, QC, CanadaNo salary listedIn-person

About the Job

Requirements

  • A bachelor's degree in business administration or an appropriate discipline is required.
  • More than five years of administrative support experience in a professional services environment is required.
  • Proficiency with Microsoft Office is required.
  • Knowledge of software such as ERP systems, document management systems, and accounting software is required.
  • Ability to write administrative documents, produce reports, track deadlines, and manage and archive files is required.
  • Excellent spoken and written French is required.
  • Excellent spoken and written English is also required to collaborate with clients and colleagues nationally and internationally for 50% of the time.
  • The role requires organization, rigor, autonomy, discretion, confidentiality, sound judgment, and the ability to work under pressure.

Responsibilities

  • Enter, manage, and process purchase orders, invoices, and other accounting and administrative data.
  • Prepare, monitor, and update tracking sheets for administrative budgets, including licenses, the operating budget, and IT.
  • File and archive all required administrative and accounting documentation.
  • Track timesheets and approve hours against administrative budgets.
  • Monitor budgets allocated to charitable donations and events.
  • Manage annual administrative renewals, including insurance, certificates, and professional-order memberships.
  • Participate in monitoring legal and regulatory obligations, including the business registry, pay equity, and occupational health and safety.
  • Participate in drafting contracts for freelancers, clients, and suppliers.
  • Coordinate office moves, minor renovations of workspaces, and new employees’ arrival.
  • Manage material resources, including equipment, supplies, and relationships with suppliers and service providers.
  • Coordinate all onboarding logistics, including IT preparation, workspace allocation, welcoming new employees, and organizing the first week's schedule.
  • Organize logistics for client events and internal and external meetings.
  • Support management by managing calendars, arranging business travel, booking meals and restaurants, processing expense accounts, preparing meetings, and managing emails.
  • Support the creation and formatting of presentations and the drafting of communications and documentation.
  • Support reporting and accountability, follow up on administrative files, and support regulatory compliance.

About the Company

Sid Lee

Global creative agency for advertising

Sid Lee is a global creative agency that blends advertising, branding, architecture, retail design, and branded content. It works by understanding a client's brand and delivering multi-disciplinary campaigns and experiences across digital and physical spaces, created by cross-functional teams across cities like Paris, New York, and LA. It differentiates itself through cross-disciplinary collaboration, long-term client relationships (e.g., Cirque du Soleil), and international expansion, including joining Hakuhodo DY Holdings to form a global micro-network. Its goal is to help brands grow by delivering consistent, multi-channel experiences that engage audiences worldwide.

Company size
201-500
Company stage
Not listed
Total funding
Not listed
Headquarters
Montreal, Canada
Founded
1993

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