Société Générale de Surveillance

Testing, inspection, and certification services globally

Procurement Specialist

Procurement & SourcingConfirmed live in the last 24 hours

Full-timeLas Piñas, Metro Manila, PhilippinesNo salary listedIn-person

About the Job

Requirements

Well-developed written and verbal communication skills.
Ability to manage time to meet deadlines and timeframes as they arise.
Ability to prioritize duties and deal with unforeseen circumstances.
Basic understanding of purchasing business principles and systems.
Knowledge of the Oracle system.
Experience dealing with clients.
Organizational and administrative skills.
Ability to adapt quickly and demonstrate flexibility.
Ability to work independently.
Customer service orientation.
Analytical and problem-solving skills.
Attention to detail.
Focus on achieving results and continuous improvement.

Responsibilities

Actively monitor the AU and NZ Procurement mailboxes and respond to transactional procurement issues and requests from internal and external stakeholders.
Direct supplier-based queries to the appropriate category specialist when appropriate, and engage Accounts Payable or the Business Lines as needed.
Check whether order confirmations were sent to the purchase-order requestor; locate and forward confirmations when they were not.
When suppliers report different pricing on an order confirmation, review whether blanket purchase agreements need updating and ensure the business updates the purchase order so the invoice can be paid.
Respond to emails within the same day or within 24 hours of receipt on working days.
Resolve and close emails within the same day or within 24 hours, subject to complexity and additional actions required.
Review non-catalogue procurement requisitions and convert them into purchase orders for release.
Ensure compliance with procurement policy and appropriate supplier selection in consultation with category specialists and requestors.
Update the tracking sheet whenever requisitions are actioned and send it to the Procurement team for review.
Run the incomplete report daily to ensure no requisitions are missed.
Generate purchase orders within the same day or within 24 hours of requisition receipt.
Run auto-create reports twice daily, around 10:30 a.m. and 3:30 p.m.
Send the Procurement team weekly information about suppliers with non-catalogue purchase orders.
Ensure requisitions have an attached quotation when the value is greater than $1,000.
Review commercial details for non-catalogue requisitions, including supplier name, currency, items ordered, and prices, before approving them for purchase orders.
Review quarterly whether payment terms from Master Data are correct on all Contract Purchase Agreements, Blanket Purchase Agreements, and open purchase orders.
Action requests to open and close purchase orders.
Create new items and add or remove items in the main store catalogue in consultation with the corresponding category specialist.
Create catalogues initiated by category specialists and maintain current descriptions, currency, units of measure, and price information to ensure data integrity.
Ensure Business Line requests use the correct template and include a copy of the quotation; obtain approval from the Category Specialist or Procurement Manager before updating Oracle.
Update Oracle within 24 hours of receiving a request.
Engage the Category Specialist within 12 hours of receiving a request to ensure timely review and approval before completing Oracle updates.
Create, monitor, update, and finalize Contract Purchase Agreements as approved by Category Specialists and approved in Oracle by the Procurement Manager.
Review workflow generation requests and guide Business Lines and suppliers to ensure timely completion and compliance with the process.
Conduct procurement reviews in workflow generation within 48 hours of receipt, checking compliance with supplier pre-assessment questionnaire requirements and required attachments.
Download documentation and save it in Supplier Records files.
Maintain supplier master data through Xerox Error Codes to identify required updates.
Understand master-data update requirements, request relevant information from suppliers, and ask the Business Line to raise a workflow generation request for updates.
Work from Accounts Payable cancelled-invoice reports and emails sent to suppliers about rejected invoices.
Communicate with the business to have invoices actioned and processed so payment can be made.
Provide the business with feedback about the purchase-order process to ensure suppliers include purchase orders on invoices.
Review invoice rejection causes and work with suppliers to resolve future issues and reduce rejections.
Run the Active Supplier List, format it, and upload it to Procurement SharePoint monthly.
Run the Open Purchase Order Report and email it to stakeholders weekly for review and action.
Run the Invoice Before Purchase Order report monthly, identify the top 10 suppliers and top 10 requestors, and provide weekly support to resolve issues.
Support Procurement projects as required.

Desired Qualifications

Knowledge of Oracle E-Business Suite.

Job Description

AU & NZ Procurement Mailbox Management

Actively monitor AU & NZ Procurement mailboxes – respond to all transactional procurement issues/requests from internal and external stakeholders. Where appropriate direct supplier-based queries to the appropriate category specialist and engage with Accounts Payable or the Business Lines accordingly. All Order Confirmations are to be checked if sent to requestor of PO and if not, look them up and forward the order confirmation on. If suppliers advise of different pricing on Order Confirmation, review to see if BPA’s need updating as well as ensuring the business knows they need to update the PO for the invoice to be paid when received.
All emails received to be responded to within same day or within 24 hours of receipt on working days.
All emails resolved and closed out within same day or 24 hours of receipt – subject to complexity and/or additional actions required.

Transactional Purchasing

Reviews all non-catalogue procurement requisitions and converts each to Purchase Orders for release. Ensures compliance to procurement policy and appropriate supplier selection in consultation with category specialists and the requestors. The tracking sheet is to be updated each time this is actioned for sending to Procurement team for review. Incomplete Report to be run each day to ensure nothing is missed.
Auto create PO generated within same day or 24 hours turnaround for all requisitions.
Running the auto create reports twice within a day (1st report around 10.30am, 2nd report around 3.30pm)
Send information to Procurement Team to review the suppliers with non-catalogue PO’s weekly.
Requisitions must have an attached copy of a quotation of >$1K

Reviewing commercials for non-catalogue requisitions, supplier name, currency, items ordered, prices before approving for PO

Reviewing quarterly the payment terms from Master Data are correct on all CPA’s, BPA’s and Open PO’s
Actioning the Opening and Closing of Purchase Order requests

Internal Catalogue Maintenance

Create new, add/remove items in the main store catalogue in consultation with the corresponding category specialist. Also work on creation of catalogues initiated by the category specialists and maintaining up to date description, currency, UOM and price information to ensure data integrity.
Business Line requests must supply their request on the correct template and a copy of the quote. Requests are to be approved by Category Specialist or Procurement Manager prior to updating in Oracle.
Updated in Oracle within 24 hours of receipt of request.
Ensure Category Specialist engaged within 12 hours of receipt of request to ensure timely review and approval is received prior to completing updates in Oracle.
Create, monitor, update and finalise Contract Purchase Agreements as approved by Category Specialists and approved in Oracle by Procurement Manager

New Supplier & Reactivation Request

Review workflow gen requests and provide guidance to the Business Lines and Suppliers to ensure timely completion and compliance to the process
Conduct procurement review in workflow gen within 48 hours of receipt, checking compliance of all supplier pre-assessment questionnaire requirements including required attachments.
Download all documentation and save in Supplier Records files

Master Data Updates – Xerox Error Codes

Maintain supplier master data through Xerox Error Code to identify updates required
Understanding the requirements to update master data and request relevant information from supplier and request Business Line to raise a Workflow Gen for updates to be made

Xerox Cancelled Invoices

Work from the Cancelled invoices report from AP and emails AP send back to suppliers for rejected invoices. Communicate with the business to have the invoices actioned and processed to ensure payment can be made.
Provide feedback to the business about the PO process to ensure suppliers have PO’s on invoices
Review why invoices are rejected and how we can work with the suppliers to resolve future issues and lower the rejection number.

Reporting

Run Active Supplier List, format and load on Procurement SharePoint monthly
Run Open PO Report and email to stakeholders to review and take action weekly
Run Invoice before PO report monthly. Identify Top 10 suppliers and Top 10 Requestors and provide support to resolve on a weekly basis.

Projects to support Procurement

As required, support will be required on projects.

Qualifications

Well-developed written and verbal communication skills
Ability to manage time to meet deadlines and timeframes as they arise
Ability to prioritize duties and dealing with unforeseen circumstances
Basic understanding of purchasing business principles and systems

Knowledgeable in Oracle system

Additional Information

Experience in dealing with clients
Organized, with administrative skills
Ability to adapt quickly and demonstrate flexibility
Able to work independently
Strong team player
Customer service oriented
Good analytical and problem solving skills
Detail oriented
Focus on achieving results and continuous improvement
Knowledge of Oracle E Business Suite is nice to have

About the Company

Société Générale de Surveillance

Testing, inspection, and certification services globally

SGS provides testing, inspection, and certification services to help clients meet regulations, ensure quality and safety, and gain market access. It runs laboratory testing, on-site inspections, and certification against standards, often with training and consulting, across a wide range of industries. The services rely on a global network of laboratories and offices that deliver localized solutions with global expertise. What sets SGS apart is its large global footprint and its emphasis on quality, integrity, risk mitigation, and sustainability, enabling it to serve a diverse set of customers from small businesses to multinationals. The company's goal is to help customers comply with regulations, improve product quality and safety, reduce risk, and boost productivity across markets.

Company size: 10,001+
Company stage: IPO
Headquarters: Geneva, Switzerland
Founded: 1878

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