Facilities Coordinator

Key Result Areas:
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Carry out and follow up on daily facilities maintenance and service requests
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Inspect the status and completion of work orders and ensure timely action
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Assist departments, contractors, and Facilities teams to resolve service requirements
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Maintain accurate records, reports, schedules, and facilities-related documentation
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Assist in planned and preventive maintenance activities
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Assist with contractor activities, quotations, and service requirements
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Assist in identifying and reporting facility issues and service gaps
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Inspect facilities activities comply with approved procedures, safety requirements, and operational standards
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Report outstanding requests and ongoing activities to management
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Assist administrative and coordination activities within the Facilities Department
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Other reasonable tasks as assigned by supervisor

Minimum Knowledge, Skills & Experience:
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Bachelor’s degree in technical field is required or equivalent
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2-5 years of relevant full-time work experience
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Understanding of maintenance, facility, and contractor activities
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Knowledge of Permit to Work (PTW) systems, procedures, and safety requirements
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Knowledge of HSE practices, risk assessment, and safe work procedures
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Experience in coordinating permits, approvals, and site activities
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Experience in documentation, record keeping, reporting, and administrative coordination
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Good communication and coordination skills with multiple departments and contractors
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Familiarity with Microsoft Office and document management systems
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Previous experience in facilities, maintenance, construction, or HSE-related environments
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Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage
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Proficiency in MS Office applications