Vaccine Ordering Assistant

Job Posting Title

Vaccine Ordering Assistant - Temporary

Agency

340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization

340 Immunization Service

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Part time

Job Type

Temporary

Compensation

Salary: up to $22.83 / hour based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Job Description

Location: Central Office

Salary: up to $22.83 / hour based on education and experience.

Full Time /Part Time: Part Time

Work Schedule: Monday – Friday

Primary Hours: 8-5

Position Description:

General areas of responsibility include reviewing vaccine orders to ensure request is appropriate; reviewing vaccine usage report for completeness and accountability; and updating provider demographic data if necessary. In addition, provides administrative support to other Vaccine Management staff and make recommendations for changes to procedures/guidelines to achieve improved efficiency within the department.

Position Responsibilities/Essential Functions:

• Coordinate, monitor, and support vaccine orders from providers to the lot number level to ensure compliance with federal and state guidelines, along with interacting with the Center for Disease Control’s (CDC) third party vaccine distributor McKesson and their agents.
• Provide training to partners on vaccine ordering process, shipments, transfers, and wastage reporting.
• Respond to incoming calls and emails to the Vaccine Management team and maintain contact with McKesson on all issues related to vaccine shipments, vaccine returns, and wastage.
• Create vaccine orders according to allocation.
• Execute the daily transmissions of data from the OSIIS to CDC’s Vaccine Tracking System (VTrckS) and make programming changes to files as needed.
• Review and approve/reject vaccine orders to ensure requests are appropriate, complete, accounted for and inventory is maintained at appropriate levels.
• Monitor vaccine wastage and process wastage files in VTrckS.
• Make changes to providers' profiles in OSIIS and CDC’s Vaccine Tracking System (VTrckS) to allow for error-free vaccine ordering process.
• Set up and use mass email system to:
• Write content for confirmation emails, updates, FAQs, email templates, and other communication materials.
• Being present at the office is an essential function of the job.
• Other duties as assigned.

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Minimum Qualifications

Associate’s degree and/or equivalent experience. Proficient usage of Microsoft Office products (Word, Excel and Outlook) as well as inventory database systems.

Preferred Experience -Two years of full-time experience in purchasing, inventory, supply chain management, or warehouse.

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.

• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

Valued Knowledge, Skills and Abilities

• Understanding of work simplification methods.
• Familiarity with the methods used in the preparation of charts, graphs and tables.
• Ability to gather information through questioning individuals and by examining records and documents.
• Skilled in analyzing and determining the applicability of data, to draw conclusions and to make appropriate recommendations.
• Demonstrated ability to work collaboratively with a wide variety of staff demonstrating personal initiative as well as the ability to work well in a team.
• Must have high level of organizational skills and can work in a fast-paced environment.
• Ability to multi-task, prioritize and adapt to operational changes.

Physical Demands and Work Environment:

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms.  This position requires long periods of sitting and daily use of computers and phones. Employees must be willing to complete all job-related travel associated with this position.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact