Part-time Operations Assistant

Job Posting Title:

Dallas/Ft. Worth Part-time Operations Assistant, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

Under direct to general supervision, this part-time Dallas- Fort Worth based role will provide university employees, students, and faculty with technical assistance, support, advice, as well as policy and procedure and orientation on media equipment capabilities and operations.

Responsibilities

• Provide customer service to students, faculty, staff, and outside constituents.
• Maintain community area ensuring area presents a professional and tidy appearance.
• Work with Senior Program Coordinator and Operations Manager ensuring there are no conflicts with academic classes and scheduled events in classroom facility.
• Assist Senior Program Coordinator and Operations Manager with copy requests, parking inquires, building access inquiries, and other daily office functions.
• Assist with classes and meetings/functions that require the use of A/V infrastructure, audio, lecture capture (Panopto), visual display or projection, and control system (Crestron) operations.
• Set up and breakdown of all onsite classrooms and meetings (airwall, tables, chairs, etc.).
• Interact with faculty, students and staff to respond to end-user requests.
• Perform other related functions as assigned.

Required Qualifications

• High School diploma, or equivalent with basic experience with Audio Visual practices and procedures.
• Ability to handle frequent interruptions and shift focus between tasks. Ability to adapt and maintain flexibility.
• Demonstrate excellence in organization and time management skills, including the ability to minimize the workload for others.
• Attention to detail and accuracy.
• Proven interpersonal and communication skills and the ability to provide administrative and student support with discretion, diplomacy, integrity, and confidentiality.
• Strong work ethic and record of punctuality and attendance.
• Demonstrated ability to receive direction, cooperate with supervisor and co- workers, and work independently.
• Ability to maintain excellent peer relationships and accomplish routine tasks in a timely manner.
• Available to work weekends (Friday and Saturday, with an occasional Sunday), and occasional evenings.
• On-site role based in the Dallas - Fort Worth area

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience working with university faculty, staff, and students.
• Experience and familiarity with UT Austin structure, policies, procedures, and administrative functions.
• Experience with meeting coordination and scheduling.
• Competency running Zoom/Teams meetings

Salary Range

• $20.00 per hour, up to 19 hours per week

Working Conditions

• This is an on-site role based in the Dallas - Fort Worth area
• Standard office environment with repetitive use of a keyboard at a workstation. Use of manual dexterity
• Occasional climbing of ladders and stairs. Must be able to lift, push, and pull up to 40 lbs.
• Occasional work around electrical, mechanical, and heavy equipment.
• Weekend and evening work hours
• Business casual attire
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.