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University of Chicago

University of Chicago

Private research university in Chicago, IL

Assistant Director of Academic Affairs

Full-TimeDeadline 2/18/27
$71k - $85k/yr
Mid
Bachelor's
Chicago, IL, USA
Hybrid

Three to four days onsite per week are required after initial onboarding.

About the job

Requirements
  • A college or university degree in a related field is required.
  • Two to five years of work experience in a related job discipline is required.
  • A bachelor's degree is preferred.
  • Experience in a university environment is preferred.
  • Experience in a human resources role is preferred.
  • Proficiency with Microsoft Office Suite is preferred.
  • Experience using human resources systems such as Workday or Interfolio is preferred.
  • High-level customer service skills and the ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy are preferred.
  • The ability to work independently and as part of a team is preferred.
  • The ability to maintain a high level of confidentiality is preferred.
  • The ability to take initiative and follow an issue through to resolution is preferred.
  • Exceptional verbal and written communication skills, including the ability to edit written materials, are preferred.
  • Demonstrated flexibility and the ability to multitask while maintaining a calm and courteous demeanor are preferred.
  • Strong organizational skills and the ability to prioritize tasks to meet deadlines are preferred.
  • The ability to work independently with minimal direct supervision and exercise proper discernment is preferred.
  • Strong computer skills in word processing, databases, spreadsheets, email, and web applications, including strong knowledge of Microsoft Office Suite, are preferred.
Responsibilities
  • Manage all aspects of the appointment and reappointment process for postdoctoral researchers, visiting academics, and other academic appointees in assigned units, working closely with the unit administrator.
  • Review submitted appointment and reappointment materials, ensure that mentoring plans and offer letters meet requirements, and approve compliant cases.
  • Complete all Workday actions for postdoctoral researchers, visiting academics, and other academic appointees in assigned units, including compensation actions.
  • Create and manage Interfolio cases for academic appointments through case closure.
  • Serve as a liaison to the Office of International Affairs to manage and resolve visa issues.
  • Serve as the primary contact for postdoctoral researchers in assigned units and counsel them on benefits, visa processing, University IDs, and other job-related questions, escalating appropriate questions or concerns.
  • Run Workday reports regularly to track and proactively manage academic appointment and visa end dates.
  • Proactively manage and maintain employee files.
  • Complete onboarding steps and I-9 verification for postdoctoral researchers, visiting academics, and other academic appointees.
  • Serve as backup to other team members.
  • Serve as a resource for program information and resolve problems or questions referred by program staff, University administrators, or other contingencies.
  • Gather and analyze data to develop possible solutions for faculty-related issues.
  • Write reports and expand knowledge and experience in relevant areas.
  • Perform other related work as needed.

About the company

University of Chicago

University of Chicago

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The University of Chicago is a private research university founded in 1890 in Chicago's Hyde Park neighborhood. It comprises the College, graduate divisions, and professional schools across a broad range of disciplines.

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