Facilities Coordinator

Job Description

As a Facilities Coordinator, you will play a key role in delivering a high-quality workplace experience for employees, visitors, and business leaders. This position is responsible for supporting daily facilities operations, coordinating workplace services, managing vendor activities, assisting with financial administration, and ensuring the work environment remains safe, efficient, and well-maintained.

The Facilities Coordinator serves as a trusted resource for employees and clients, providing responsive customer service and helping maintain a productive workplace through proactive communication, operational support, and attention to detail.

What You’ll Do:

Workplace Experience & Customer Support

• Provide exceptional customer service and timely support for workplace-related requests.
• Build positive working relationships with employees, leadership, and service providers.
• Act as a primary point of contact for facilities concerns and service requests.
• Support employee engagement activities, workplace events, and site initiatives.
• Ensure conference rooms, common areas, and shared spaces are maintained to a high standard.

Facilities Operation 

• Manage work orders from submission through completion, ensuring service levels and customer expectations are met.
• Monitor maintenance activities and coordinate corrective actions with vendors and building management.
• Coordinate employee moves, workstation changes, and office reconfigurations.
• Partner with FM and building engineering teams to support day-to-day operations

Financial & Budget Support

• Assist with preparation and management of annual operating budgets.
• Support monthly financial reporting, accruals, forecasting, and budget reconciliation activities.
• Assist with obtaining vendor proposals and evaluating service costs.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

These updates reflect our commitment to clarity, inclusivity, and a consistent candidate experience across all postings. 

Disclaimers 

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.  

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [email protected]. We are committed to ensuring that all candidates can participate fully in the process.