Finance & Payroll Associate

Salary Range: 65000 to 75000 (Currency: USD) (Pay period: per-year-salary)

Finance & Payroll Associate

We’re looking for a curious, meticulous, and dependable Finance & Payroll Associate to support our Finance and People & Culture teams.

This is a great opportunity for someone with approximately two years of professional experience and relevant coursework or a degree in accounting, finance, business, or a related field. Your previous work experience can be in any field—we’re interested in the transferable skills you bring, your attention to detail, and your willingness to learn. Prior payroll experience is not required—we’ll teach you.

You’ll support day-to-day financial operations, payroll, and office coordination in our Washington, DC office. We’re looking for someone who asks thoughtful questions, checks their work carefully, and follows through.

This role works with sensitive employee, compensation, banking, and company financial information. Confidentiality, sound judgment, and accuracy are essential.

What You’ll Do

Finance Operations — Approximately 40%

• Prepare and issue client invoices.

• Track incoming payments and follow up on outstanding balances.

• Support cash receipts processing and account reconciliation.

• Review vendor invoices and supporting receipts and documentation.

• Assist with vendor payments, maintain vendor records, and help resolve discrepancies.

• Gather records for audits, tax reporting, and other financial reporting needs.

• Keep financial records accurate, organized, and up to date.

Payroll Support — Approximately 40%

With training and guidance, you’ll:

• Help prepare and process accurate, timely payroll for salaried and hourly employees, including interns.

• Review payroll information, including hours, benefit deductions, tax withholding, and other adjustments.

• Support payroll reconciliation, flag discrepancies, and help coordinate corrections.

• Maintain organized payroll records and prepare reports.

• Follow established procedures, ask questions, and escalate issues when needed.

• Help document processes and identify ways to improve accuracy and efficiency.

• Coordinate contractor payments with Finance, as applicable.

Office Coordination & Administrative Support — Approximately 20%

• Receive and distribute mail and packages, and coordinate outgoing shipments.

• Monitor and order office, kitchen, and shared supplies within approved budgets.

• Keep supply areas organized and common spaces stocked.

• Coordinate routine maintenance and service requests with vendors and building management.

• Assist with meeting preparation, deliveries, and workspace setup for new employees.

• Provide additional administrative and office support as needed.

What You’ll Bring

• Approximately two years of professional experience in any field, along with relevant coursework or a degree in accounting, finance, business, or a related field.

• A meticulous approach to your work—you notice details, double-check information, and flag things that don’t look right.

• Curiosity and a willingness to ask questions, learn new systems, and understand the reasoning behind a process.

• Dependability, strong organization, and the ability to follow through on deadlines.

• Discretion and sound judgment when handling confidential information.

• Clear communication and a collaborative approach to solving problems.

• Comfort working with spreadsheets and Google Workspace, including Gmail, Drive, Docs, Sheets, and Calendar.

Helpful, but Not Required

• Experience with invoicing, accounts payable, accounts receivable, reconciliation, or financial recordkeeping.

• Experience with accounting software such as QuickBooks.

• Familiarity with payroll systems such as Rippling, Paycor, or ADP.

• Excel or Google Sheets skills, including formulas, pivot tables, or lookups.

We welcome a variety of professional backgrounds. You don’t need previous payroll experience to apply. If you bring attention to detail, curiosity, discretion, and a willingness to learn, we’d love to hear from you. We’ll provide training on payroll and our systems and processes.

Work Environment