Senior HR Operations Specialist

At Regnology our greatest asset is our people. We value diversity and foster an inclusive environment that supports learning, safety, and growth. By investing in our team, listening to customers, and encouraging creativity, we drive continuous innovation and improvement.
We offer a flexible, innovative environment where your ideas matter and your career can thrive.
Regnology is a global leader in regulatory reporting, helping financial institutions, regulators, and tax authorities improve data quality, efficiency, and cost savings. Our mission: to safeguard financial markets through smarter, future-ready solutions.

What you'll do

In this role, you will play a key part in establishing, scaling, and managing our HR operations and employee lifecycle in Romania, delivering high-quality operational support and ensuring compliance with local regulations and global standards.

HR Operations & Employee Lifecycle

• Play a key role in the setup and scaling of HR operations in Romania, ensuring processes are efficient, compliant, and aligned with global standards.
• Manage day-to-day HR administrative operations, ensuring smooth processes for employees across various countries (primarily Romania, with potential to expand to other countries based on experience).
• Oversee onboarding and offboarding activities, including end-to-end employee exit management, employee consultations, and mutual agreement processes where required.
• Ensure the accurate maintenance of employee data and digital personnel files in the HRIS.
• Prepare employment documents, including offer letters, addendums, certificates, and other administrative correspondence.
• Ensure timely, professional, and employee-centric HR communication at all stages of the employee lifecycle.

Benefits & Employee Administration

• Coordinate country-specific benefits, such as meal vouchers, transportation reimbursements, and other local schemes.
• Administer absences and sickness cases, working closely with insurance providers and relevant partners.
• Coordinate visa and immigration processes as needed for employees in various locations.

Policies, Processes & Tools

• Regularly review and update HR policies to ensure they comply with local labor laws while also aligning with internal standards and global HR strategies.
• Ensure all HR activities adhere to data privacy and confidentiality requirements.
• Contribute to the continuous improvement of HR operational processes for efficiency and effectiveness, particularly in a cross-country, multi-lingual environment.
• Streamline and harmonize HR workflows across multiple countries, as applicable.
• Participate in the implementation or optimization of HR tools and systems to enhance operational performance.

Other Responsibilities

• Participate actively in employee relations committees or forums as applicable in Romania and other countries.
• Support additional cross-functional HR projects as needed, fostering collaboration across teams.

Why we should decide on you

• Bachelor’s or Master’s degree in Administration, HR, or Business.
• At least 5 years of experience in HR operations, ideally in an international environment, including hands-on experience in setting up, standardizing, or scaling HR processes within organizations of more than 100 employees.
• Strong knowledge of HR operations and labor regulations, particularly in Romania; familiarity with regulations in other countries is a plus.
• Exposure to payroll processes, especially in Romania, and knowledge of payroll systems in other countries is an asset.
• Fluent in English.
• Proficient in MS Office; experience with HRIS systems is appreciated.
• Dynamic, proactive, organized, and comfortable handling confidential information.
• Able to work both independently and collaboratively in a fast-paced environment.
• Familiarity with AI concepts and its potential application in a business environment

Why you should decide on us

• Market Leadership: Join a global leader where our agile culture and innovative spirit allow you to shape the future of financial stability.
• International Scope: Take ownership of high-profile international projects and benefit from our global internal mobility initiatives.
• Growth & Mentorship: Access a wide range of our technical and functional training opportunities.
• Culture of Inclusion: We foster a supportive, transparent atmosphere with frequent team events and a commitment to diversity.

To get a first impression, we only need your CV and look forward to meeting you in a (personal/virtual) interview!

Recognizing the benefits of working in diverse teams, we are committed to equal employment opportunities regardless of gender, age, nationality, ethnic or social origin, disability, and sexual identity.

Are you interested? Apply now!

https://www.regnology.net

HR_2026_09

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