Administrative Assistant - Administrative Services

Job Description

We are seeking a highly organized, proactive, and innovative Administrative Assistant to provide comprehensive support to a dynamic team. The ideal candidate is resourceful, detail-oriented, and committed to continuous process improvement. This individual will leverage technology to enhance efficiency, streamline administrative processes, and support organizational objectives. Experience with Microsoft 365 applications, collaboration tools, and workflow automation solutions such as Microsoft Power Automate is highly valued.

Key Responsibilities

The primary responsibilities include, but are not limited to:

• Provide comprehensive administrative support for the team, including general office and administrative duties.
• Coordinate and manage multiple priorities and assignments while applying project-related knowledge and technical skills.
• Exercise sound judgment, analytical thinking, creativity, and problem-solving skills to support business operations.
• Manage complex calendars, including scheduling appointments, meetings, conferences, and travel arrangements.
• Coordinate domestic and international travel itineraries, including multi-leg travel and related logistics.
• Support and maintain team collaboration platforms, including Microsoft Teams, SharePoint, and Team Spaces.
• Prepare, organize, and maintain documents, presentations, reports, and other business materials.
• Communicate professionally and effectively with company executives, internal stakeholders, and external partners in both onsite and remote environments.
• Assist with departmental special projects and initiatives as needed.
• Identify opportunities to improve processes, increase efficiency, and enhance productivity through the use of technology and automation tools.

Minimum Education Requirement

• High School Diploma or GED required.
  

Preferred Education

• Associate's or Bachelor's degree in Business Administration or a related field.
• Professional certifications such as Certified Administrative Professional (CAP) or equivalent.

Required Experience and Skills

• Minimum of 5 years of experience in an Administrative Assistant or Executive Administrative support role.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, OneNote, OneDrive, and SharePoint.
• Experience processing SAP transactions, including Expense Reports, Purchase Orders, and Payment Requests.
• Demonstrated experience coordinating complex domestic and international travel arrangements.
• Strong administrative and organizational skills with a proven track record of high performance.
• Ability to effectively manage competing priorities and multiple simultaneous assignments.
• Exceptional attention to detail and accuracy.
• Strong interpersonal, verbal, and written communication skills.
• Experience processing visas and passports for international travel.
• Experience supporting financial activities, budgeting, expense tracking, and related administrative functions.
• Ability to work independently, maintain confidentiality, and exercise professional judgment.

Preferred Experience and Skills

• Experience identifying and implementing process improvements that enhance operational efficiency and team productivity.
• Knowledge of AI-enabled productivity tools, including Microsoft Copilot.
• Experience with Microsoft Power Automate or similar workflow automation tools to streamline administrative and business processes.
• Demonstrated ability to leverage technology to improve collaboration, reporting, communication, and workflow management.
• Continuous improvement mindset with a proactive approach to solving business challenges and increasing organizational effectiveness.

#MSJR

The salary range for this role is: $68,000 - $107,000

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs. 

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable. 

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Required Skills:

Administrative Support, Detail-Oriented, Email Management, Innovative Thinking, International Travel Arrangements, Interpersonal Communication, Microsoft Office, Office Administration, Payment Handling, Proactive Thinking, Process Improvements, SAP Products, Software Automation, Written Communication

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights

EEOC GINA Supplement​

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

11/20/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.