Previous experience in an administrative, coordination, or project support role is required.
Strong organizational and time management skills, including the ability to prioritize tasks and manage multiple deadlines.
Excellent written and verbal communication skills, with the ability to share information clearly and professionally.
Comfort with administrative responsibilities, including scheduling, note-taking, email correspondence, and tracking deliverables.
Proficiency with Google Workspace tools, including Docs, Sheets, and Calendar, and collaboration platforms such as Slack and Zoom.
Strong attention to detail and commitment to maintaining accurate production records.
A proactive approach to following up on tasks, identifying missing information, and asking questions when needed.
Ability to adapt to changing priorities and remain composed in a fast-paced environment.
A collaborative mindset and willingness to learn new tools, workflows, and production processes.
The terms and conditions of employment are covered by a collective agreement.
Responsibilities
Assist the Producer and Production Manager with maintaining departmental schedules, tracking progress, and coordinating day-to-day production activities.
Update and maintain accurate production information in Flow, including artist assignments, task progress, deadlines, and relevant notes.
Communicate with department Supervisors and artists to confirm task status, identify potential delays, and keep production information current.
Help track deadlines and coordinate client deliveries in accordance with established production processes.
Enter, organize, and distribute client notes accurately and promptly, ensuring artists are aware of priorities and required changes.
Follow up with artists and Supervisors to monitor progress and support on-time task completion.
Schedule and coordinate meetings, reviews, and Dailies sessions, ensuring the necessary materials and participants are prepared.
Take clear, detailed meeting and review notes and distribute them to the appropriate team members.
Maintain production calendars and help coordinate schedules for key personnel, identifying potential conflicts and upcoming priorities.
Respond to routine production questions and requests, escalating issues to the Producer or Production Manager as needed.
Support Supervisors with production documentation, team guides, and other administrative tasks.
Communicate professionally and collaboratively across departments to ensure information is shared efficiently.
Learn and develop an understanding of the animation production pipeline, departmental workflows, and studio processes.
Contribute to a positive, organized, and supportive production environment while taking on new responsibilities as needed.
Desired Qualifications
Experience in animation, visual effects, or a creative production environment is an asset.
Familiarity with production tracking software such as Flow, ShotGrid (Shotgun), or similar tools is an asset.
Company Overview
ICON Creative Studio is Canada’s largest independently owned animation entertainment company, located in the historic Gastown district of Vancouver, BC. Our talented team includes specialists across the entire animation pipeline, working alongside creative and management professionals to deliver outstanding animated content.
Known for our commitment to quality, efficiency, and timely deliveries, ICON has partnered with distributors, broadcasters, and leading streaming platforms worldwide to create and produce noteworthy, impactful projects.
We operate from a holistic philosophy, leveraging the unique skill sets of our team members to maximize production efficiency while maintaining an optimal balance of creativity and quality on-screen.
Why work at ICON?
Collaborate on top-tier feature and episodic CG franchises for major streaming platforms
Be part of a diverse team of artists from around the globe who have joined us here in British Columbia.
Work with the latest tools and software, ensuring you're always equipped to do your best work.
Be part of a studio that upholds a premium standard of quality across all productions, putting every resource into what’s on-screen.
Enjoy flexibility, autonomy, and a supportive workplace culture.
Access direct deposit and a generous benefits package.
Grow with us through continuous learning opportunities, mentorship, and empowering you to achieve your professional goals
We offer a competitive total rewards package that includes comprehensive extended health, dental, vision, prescription drug, and paramedical coverage, and access to mental health and wellness resources. Employees also enjoy a pet-friendly studio, an onsite gym, and regular social events that bring teams together both virtually and in person.
Job Overview
As a Junior Production Coordinator, you will support the Producer, Production Manager, and department Supervisors in coordinating the day-to-day activities of an animated television production. You will help maintain schedules, track artist progress in Flow, coordinate meetings and Dailies sessions, and ensure production information and client notes are communicated accurately and efficiently. This role is ideal for an organized, proactive individual who thrives in a fast-paced creative environment and is eager to develop their knowledge of animation production workflows.
Key Responsibilities
Assist the Producer and Production Manager with maintaining departmental schedules, tracking progress, and coordinating day-to-day production activities.
Update and maintain accurate production information in Flow, including artist assignments, task progress, deadlines, and relevant notes.
Communicate with department Supervisors and artists to confirm task status, identify potential delays, and keep production information current.
Help track deadlines and coordinate client deliveries in accordance with established production processes.
Enter, organize, and distribute client notes accurately and promptly, ensuring artists are aware of priorities and required changes.
Follow up with artists and Supervisors to monitor progress and support on-time task completion.
Schedule and coordinate meetings, reviews, and Dailies sessions, ensuring the necessary materials and participants are prepared.
Take clear, detailed meeting and review notes and distribute them to the appropriate team members.
Maintain production calendars and help coordinate schedules for key personnel, identifying potential conflicts and upcoming priorities.
Respond to routine production questions and requests, escalating issues to the Producer or Production Manager as needed.
Support Supervisors with production documentation, team guides, and other administrative tasks.
Communicate professionally and collaboratively across departments to ensure information is shared efficiently.
Learn and develop an understanding of the animation production pipeline, departmental workflows, and studio processes.
Contribute to a positive, organized, and supportive production environment while taking on new responsibilities as needed.
Skills and Experience
Previous experience in an administrative, coordination, or project support role; experience in animation, VFX, or a creative production environment is an asset.
Familiarity with production tracking software such as Flow, ShotGrid (Shotgun), or similar tools is an asset.
Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
Excellent written and verbal communication skills, with the ability to share information clearly and professionally.
Comfortable with administrative responsibilities, including scheduling, note-taking, email correspondence, and tracking deliverables.
Proficiency with Google Workspace tools, including Docs, Sheets, and Calendar, and collaboration platforms such as Slack and Zoom.
Strong attention to detail and commitment to maintaining accurate production records.
Proactive approach to following up on tasks, identifying missing information, and asking questions when needed.
Ability to adapt to changing priorities and remain composed in a fast-paced environment.
A collaborative mindset and willingness to learn new tools, workflows, and production processes
Perks & Benefits
Extended healthcare benefits, including health, dental, vision, prescription drug, and paramedical coverage
Paid pre-approved overtime
Flex days to support work-life balance
Milestone days recognizing years of service
Pet-friendly studio environment
Access to an onsite gym
Studio events and opportunities to connect with teammates both virtually and in person
This is a Union position and the terms and conditions of employment are covered by a collective agreement.
--
In accordance with British Columbia's pay transparency legislation, the wage displayed reflects the minimum rate established under ICON's collective agreement. Additional compensation may be considered based on experience, qualifications, and project needs, where permitted by the collective agreement.
--
ICON Creative Studio is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.