University of Miami

Research university in Coral Gables, FL

GME Program Administrator

Administrative SupportConfirmed live in the last 24 hours

Full-timeMiami, FL, USANo salary listedIn-person

About the Job

Requirements

An Associate’s degree in a relevant field.
A minimum of four years of relevant experience.
Knowledge of business and management principles.
Ability to direct, manage, implement, and evaluate department operations.
Ability to establish department goals and objectives that support the strategic plan.
Ability to effectively plan, delegate, and/or supervise the work of others.
Ability to lead, motivate, develop, and train others.
Ability to process and handle confidential information with discretion.
Ability to maintain a high level of confidentiality, work in a fast-paced executive office, and demonstrate strong organizational, time-management, detail-oriented, and multitasking skills.
Ability to communicate effectively orally and in writing and compile reports as necessary.
Ability to learn and become competent in using new software.

Responsibilities

Manage daily administrative operations for one or more medical residency or fellowship programs.
Assist program and associate program directors in developing and maintaining educational quality and ensuring compliance with Accreditation Council for Graduate Medical Education accreditation standards and other regulatory requirements.
Coordinate recruitment efforts, including scheduling interviews, updating marketing materials, and tracking candidates, while ensuring compliance with National Resident Matching Program requirements.
Act as a liaison for faculty, lecturers, residents, fellows, and internal and external stakeholders.
Assist in preparing letters of agreement with affiliated programs.
Maintain knowledge of medical licensure requirements, immigration policies, accreditation requirements, and institutional requirements.
Maintain learning materials and audio-visual resources.
Maintain resident management systems, including resident and fellow demographics, schedules, rotation goals and objectives, conference attendance, vacation and leave schedules, and duty-hours reports.
Update program information in the Electronic Residency Application Service.
Submit required reports to accreditation bodies, the Graduate Medical Education Committee, and other stakeholders.
Collaborate in developing and implementing operational policies, procedures, and standards.
Serve as a liaison among program directors, administrative leadership, graduate medical education administration, continuing medical education, hospital house staff administration, faculty, residents, and hospital staff.
Support the Accreditation Data System by obtaining scholarly activities from trainees and faculty.
Assist with recruitment activities, including interviews, orientation, and social events.
Serve as an examination proctor in accordance with American Board of Surgery guidelines.
Participate in planning annual events, educational projects, and activities.
Maintain and update New Innovations Residency Management Suite records, including resident, fellow, and faculty files, demographics, evaluations, and required documentation.
Monitor duty hours for compliance and provide reports as needed.
Report resident hospital assignments and submit payroll information through the bi-weekly electronic timekeeping system.
Coordinate semi-annual reviews with the program director and generate six-month resident and fellow evaluation reports for the program director and Clinical Competency Committee.
Coordinate and assist with weekly Grand Rounds.
Maintain the Electronic Residency Application System database and oversee recruitment-season processes.
Assist with trainee and rotating house staff onboarding, offboarding, credentialing, and orientation.
Assist with and manage accreditation site visits and internal reviews.
Prepare business-expense reimbursement forms, non-employee reimbursement forms, interdepartmental requisitions, work orders, check requisitions, and purchase requisitions.
Follow up to ensure work products and actions are completed.
Respond to electronic communications and written inquiries from applicants, students, staff, faculty, and university and external personnel.
Perform other duties as assigned.

Current Employees:

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GME Program Administrator

The University of Miami/UHealth Department of Surgery has an exciting opportunity for a Full Time, GME Program Administrator to work in Miami.

Core Job Summary:

The GME Program Administrator oversees and coordinates the daily operations of assigned medical residency or fellowship program(s). The GME Program Administrator supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The incumbent establishes relationships with stakeholders to ensure a high level of service delivery.

Core Responsibilities:

Manage daily administrative operations for one or more medical residency or fellowship programs.
Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.
Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates.
Acts as a liaison for faculty, lecturers, and internal and external stakeholders.
Assists in the preparation of letters of agreement with affiliated programs.
Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.
Maintains learning materials including books, journals, computers, CD-ROM's, and other audio-visual materials.
Ensures the resident management system for the programs is maintained, including updating resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports.
Ensures program information is updated in the Electronic Residency Application Service (ERAS).
Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.
Collaborates in the development and implementation of operational policies, procedures, and standards.
Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions:

Serves as a liaison between the Program Director(s), administrative leadership, UM/JMH Graduate Medical Education (GME) administration, (CME) continuing Medical Education office, Jackson Health System House Staff administration, faculty, resident and hospital staff to ensure seamless program operations.
Provide administrative support for the ACGMEs Accreditation Data System in obtaining scholarly activities from trainees and faculty.
Assist and participate in Recruitment related functions, such as, interviews, orientation, and social activities.
Serve as Proctor for Examinations in accordance with the ABS guidelines.
Responsible for participating and assisting in the planning of all annual events, educational related projects and activities.
Assists, maintains and updates New Innovations online software Residency Management Suite. Responsible for maintaining and updating all residents/fellows/faculty files, demographics, evaluations, and all necessary documentation in accordance with ACGME requirements. To include Monitoring Duty Hours to ensure compliance and providing reports, when necessary,
Responsible for reporting resident hospital assignments and submitting payroll information to the Jackson Housestaff office (bi-weekly electronic timekeeping system KRONOS).
Coordinate Semi-Annual Reviews with the Program Director. Responsible for generating reports for six-month evaluation of resident/fellow to the program director and Clinical Competency Committee as required by the ACGME
Coordinate and assist in weekly Grand Rounds.
Helps in maintaining the ERAS database (Electronic Residency Application System) and oversees its processes during the recruitment season.
Assists with trainee and rotating housestaff on all onboarding/offboarding credentialing and orientation.
Assists, Manages and coordinates ACGME conducted accreditation site visits and internal reviews.
Prepares Business expense reimbursement forms, non-employee reimbursement forms, IDRs, Work Orders, Check Requisitions and Purchase Requisitions.
Performs follow-up to ensure quality of work product and/or actions are completed.
Must be able to maintain a high level of confidentiality. Must have the ability to work in a high paced executive office and have excellent organizational and time-management skills. Must also be detail-oriented and possess multi-task skills.
Responds in a timely manner to electronic communication and written correspondence from applicants, students, staff, faculty and other University and outside personnel inquiries.
Required to communicate effectively both orally and in writing and to compile reports as necessary.
Required to learn and become competent in the utilization of new software.
Performs other duties as assigned.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

Associate’s degree in a relevant field
Minimum 4 years of relevant experience.
Knowledge of business and management principles.
Ability to direct, manage, implement, and evaluate department operations.
Ability to establish department goals, and objectives that support the strategic plan.
Ability to effectively plan, delegate and/or supervise the work of others.
Ability to lead, motivate, develop, and train others.
Ability to process and handle confidential information with discretion.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff

About the Company

University of Miami

Research university in Coral Gables, FL

The University of Miami is a private research university focused on education, discovery, and service, with undergraduate, graduate, and professional programs.

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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