AR Specialist

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What we offer:

Group Summary:

JOB SUMMARY:

The Accounts Receivable (AR) Specialist at Magna Engineered Glass is responsible for managing the company’s receivables process from invoicing to collections along with tracking capital and tooling. This role plays a critical part in maintaining healthy cash flow, supporting customer relationships, and ensuring accuracy in financial reporting. The ideal candidate is detail-oriented, proactive, and eager to develop within a dynamic accounting team with strong growth opportunities.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Verifies and records payments made to the company, and reconciles balances and maintains records
• Ensures transactions are timely and accurate, and that remittances are accurately coded and allocated
• Responds to inquiries from customers and researches and resolves concerns or discrepancies
• Set up and maintains customer accounts in the accounting systems
• Monitor aging reports and follow up on outstanding receivables
• Investigate and resolve pricing disputes and discrepancies
• Collaborate with internal departments (Sales, Customer Service, and Finance) to ensure account accuracy
• Maintain detailed records of customer interactions and payment status
• Responds to inquiries from customers and researches and resolves concerns or discrepancies
• Prepare journal entries and reconcile general ledger.
• Track capital projects from submission to closure; including but not limited to updating capital reporting databases and capital reporting.
• Oversee tooling budgets, ensuring all required documentation is accurately completed and collected prior to invoicing, while maintaining proper tracking and control of tooling assets.
• Assist in year-end or monthly/quarterly accounting procedures
• Assist internal and external auditors by providing the requested supporting documents within the timeframe given
• Perform additional duties as assigned to support departmental and organizational goals.
• Actively contribute to a positive and collaborative work environment, demonstrating flexibility to adapt to evolving business needs and priorities.

REQUIREMENTS:

• High school diploma with strong accounting skills required; Associate degree in Accounting, Finance or related field preferred.
• 2-4 years of AR experience or related. Manufacturing experience strongly preferred.
• Intermediate proficiency in Microsoft Excel required, including functions such as VLOOKUPs and data analysis.
• Experience with fixed asset accounting systems, Sage/FAS preferred.
• Able to multitask and thrive in a fast-paced environment.
• Detail-oriented with a high level of numerical accuracy.
• English proficiency required, with strong verbal and written communication skills. Bilingual (Spanish) preferred.
• Demonstrates strong interpersonal skills with the ability to communicate effectively across teams and levels of the organization.
• Proficient in computer systems and business software.
• Demonstrates strong initiative, follow-through, and proactive problem-solving skills.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Ability to work both independently and collaboratively within a team environment.
• High level of professionalism and accountability.

WORK ENVIRONMENT:

• The majority of the job is performed in a standard office environment with minimal risk or harmful elements.
• Primarily utilizing computer and/or telephone.
• Job requires dealing with confidential and sensitive information and situations.

COMPETENCIES:

• Attention to Detail and Accuracy: Strong focus on accuracy when processing data, reconciling entries, and maintaining confidentiality, particularly in handling cash payments, journal entries, and financial records.
• Numerical and Analytical Skills: Ability to perform basic accounting tasks like resolving discrepancies, balancing accounts, and handling month-end accruals with a high level of numerical accuracy and analytical thinking.
• Time Management and Multitasking: Proficiency in managing multiple tasks and deadlines in a fast-paced environment, ensuring efficient workflow and timely completion of routine and special accounting projects.
• Communication and Interpersonal Skills: Strong written and verbal communication skills for collaborating with internal and external stakeholders to resolve discrepancies and provide support to other departments.
• Proficiency with Financial Systems and Software: Competency in using computerized accounting systems, demonstrating initiative and proficiency with tools required for data entry, reporting, and financial analysis.

Awareness, Unity, Empowerment:

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

AI-Assisted Screening Disclosure

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.