A minimum of 8 years of experience working in the medical administrative field.
Knowledge of Microsoft Office software, including Word, PowerPoint, and Excel.
Knowledge of general document processing and management.
Ability to research, collect, develop, and consolidate data for reports.
Knowledge of standard processing procedures, formats, and distribution for correspondence, presentations, and reports.
Responsibilities
Provide comprehensive administrative and program support, including documentation development, task tracking, meeting coordination, and communications support for day-to-day operations.
Review emails daily with the vendor to notify them of applicants' examination status.
Compile and update Excel spreadsheets covering scheduled applicant medical examinations, follow-up examinations, no-shows, medically qualified and disqualified applicants, and applicants who failed a polygraph examination or background check.
Notify the vendor when applicants fail a polygraph examination or background check and medical examination appointments must be canceled.
Communicate with applicants to address questions and concerns.
Monitor deferred applicants on an Excel spreadsheet, contact deferred applicants by email, and record follow-up appointment dates.
Retrieve requested or missing documentation by email and create and organize applicant examination files.
Distribute Medical Review Board referral and appointment confirmations to employees' supervisors and request employees' position descriptions for review.
Prepare employee summaries.
Circulate pertinent medical records to Legal for review and redaction.
Create and organize Medical Review Board case folders.
Deliver Medical Review Board folders to each board member before meetings.
Manage the Medical Review Board spreadsheet.
Provide Medical Review Board decisions to senior management for approval.
MacMore is seeking to fill a Medical Administrative Assistant position for a pending contract award with the United States Secret Service Safety, Health & Environmental Programs Division.
Location: Washington, DC or Laurel, MD
Key Responsibilities:
Provide comprehensive administrative and program support, including documentation development, task tracking, meeting coordination, and communications support to ensure efficient day-to-day operations.
Review emails daily with vendor to provide notification of applicant’s exam status.
Compile & update Excel spreadsheets with scheduled applicant medical exams, follow-up exams, no-shows, medically qualified, disqualified & applicants who failed either polygraph exam or background.
Provide notification to the vendor when applicants failed polygraph or background, and medical exam appointments needed to be cancelled.
Communicate with applicants addressing questions/concerns.
Monitor deferred applicants on an Excel spreadsheet, contact deferred applicants via email, and record dates of applicant’s follow-up appointment.
Retrieve requested or missing documentation via email and create & organize applicant exam & files.
Distribute Medical Review Board (MRB) referral and appointment confirmation to employees’ supervisors, and request employees position descriptions for review.
Prepare employee summary.
Circulate pertinent medical records to Legal for review and redaction.
Create and organize Medical Review Board (MRB) case folders.
Deliver Medical Review Board (MRB) folders to each board member prior to the meeting.
Manage Medical Review Board spreadsheet.
Provide Medical Review Board decisions to senior management for approval.
. Qualifications:
Bachelor’s degree; possess a minimum of 8 years’ experience working in the medical administrative field.
Knowledge of Microsoft Office software suite, including but not limited to, Word, PowerPoint and Excel. General document processing and management.
Ability to research, collect, develop and consolidate data for use in the preparation of reports.
Knowledge of standard processing procedures, formats, and distribution for correspondence, presentations and reports produced.
