Administrative Assistant

Catholic Charities of the Archdiocese of Newark is currently seeking a Full Time Administrative Assistant for our Mobile Response and Stabilization Services Program located in Jersey City, NJ.

Requirements:

• A high school diploma or GED is preferred, but not required.
• 1-2 years experience in office operations is preferred
• Valid NJ drivers license
• Bilingual English/Spanish preferred

• Provide administrative support to program management and daily office operations.
• Manage records, documentation, and the program's management information system.
• Maintain accounting records, budgets, billing, reimbursements, and payment requests.
• Process timesheets and assist with payroll-related administrative tasks.
• Coordinate calendars, meetings, appointments, and office communications.
• Perform clerical duties, including filing, data entry, mail processing, and phone support.
• Maintain office supply inventory and coordinate purchasing.
• Track employee leave and maintain administrative records.
• Ensure confidentiality of sensitive employee and client information.
• Monitor reception areas and ensure compliance with facility safety and sign-in/sign-out procedures.
• Identify and report safety concerns in accordance with organizational policies.
• Perform additional administrative duties as assigned.

How to Apply:

• If you are a qualified candidate, passionate about working with children and families, please submit a cover letter, with desired salary, and a resume online.

Current Employees:

• Please be advised that current employees applying to open positions within the Agency are required to fill out an Agency Internal Job Application Form which is available for download to all employees on HR's public folders in Outlook. Please forward the completed form to HR via email to the agency email address indicated at the end of the application form.

AGENCY MISSION

• In response to the Gospel of Jesus Christ, Catholic Charities, as a ministry of the Archdiocese of Newark, serves the poor and marginalized and advocates for their needs in order to promote the inherent dignity and worth of all people without regard to race, religion, or culture.

BENEFITS

• CCAN offers a competitive compensation and comprehensive benefits package for employees, with an 80/20% cost split between employers (80) and employees (20). CCAN is an equal opportunity employer. M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, gender expression, national origin/ancestry, citizenship status, disability, age, marital or family status, and military or veteran status.
• Potential eligibility for federal student loan forgiveness.

The salary for this position is $36,000 - $38,000 annually.