Document Imaging Specialist 3 - Team Lead

Job Description

ProSidian Seeks a Document Imaging Specialist III - Team Lead in CONUS/OCONUS - Billings MT 59101 to support an engagement for a federal agency under the U.S. Department of the Interior, which oversees water resource management, specifically as it applies to the oversight and operation of the diversion, delivery, and storage projects that it has built throughout the western United States for irrigation, water supply, and attendant hydroelectric power generation. ProSidian Team Members work to provide Document Conversion, Imaging, And Information Governance Service support to assist the Records Information Management Officer in records management responsibilities, to include: Scanning, filing, box preparation for transfer, and other records related duties.

Document Imaging Candidates shall work to support requirements for Program Support and Provide Temporary Services to assist in Document Conversion Project services to assist the Records Information Management Officer in records management responsibilities, to include: Scanning, filing, box preparation for transfer, and other records related duties.  The objective of this contract is to provide administrative support in the conversion of paper documents to digital images, and in the uploading of converted files to a network server for immediate access by employees of the Water Resource Management Agency. 

Due to numerous factors (i.e. office restructuring, reduced office space, the need for remote electronic access to working files to support telework initiatives and efforts to minimize the center's environmental footprint) a document conversion project has been ongoing for two years to convert numerous files into electronic documents, making them readily accessible through a network-based document management system.  The Agency Staff are in the beginning stages of the "Build-As-U­ Go" phase of document conversion transitions, and will eventually create the bulk of conversion to the electronic file format.

The Document Imaging Specialist is responsible for the maintenance of storing hard copy legal documents and conversion of hard copy paper documents to electronic files for all loan products. The position may require lifting of boxes and a short walk to the warehouse facility.  The Govt. shall furnish a workspace and computer resources necessary to perform this work. Work shall be performed on-site at the Govt. furnished facility:  The Great Plains Regional Office is in Billings MT 59101.

PAPER DOCUMENTS CONVERTED TO ELECTRONIC MEDIA: ProSidian Teams will convert the original documents' text and graphic images to digital data allowing immediate access to all of the employees in the agency, ikts divisions, and departments through a network server.  Customized coding and indexing are also required as a part of the document conversion process. Multiple indexes and cross-referencing are required for most document types.  Team ProSidian shall be responsible for document preparation, to include removing from the file folders, removing staples, fasteners, binder clips, rubber bands, or any binding, etc.  After scanning, the documents shall be placed loosely in the original file folders and the same order before removal. 

DOCUMENT UPDATES AND FILE FORMATS:  As updates are made to existing files, the new information shall be capable of being appended to the previously scanned files by users so that it is retrievable using the same index and multiple indexed documents.  Team ProSidian will input documents into the system for numerous document formats, including MS Word, Excel, PowerPoint, digital photographs, AutoCAD DWF files, Internet files, and others.  The contract shall be required to import electronic files into previously scanned and converted files.  The resulting files shall be provided in a portable document format (pdf) as acceptable to the National Archives & Records Administration (NARA)

MONTHLY STATUS REPORT:  ProSidian Team Members shall provide a monthly status report:  (i) the number of images scanned, (2) the number of boxes and the type of documents contained in the boxes on site waiting to be scanned, and (3) the estimated output for the following month.

• Analyze and index electronic documents to ensure proper routing to division business functions.  Assist with special projects and other duties as assigned
• Ensures all imaged clinical documents are bundled and boxed with clinic identification and imaged date(s) in preparation for destruction.
• Identifies all documents readied for scanning process before performing the imaging process.
• Import electronic images from contract and program files and systems into Image Repository System
• Indexe scanned documents by entering a brief and concise description and ensures appropriate document type selection as designated by Dept. rules.
• Prep and scan various paper documents received
• Prepare documents for scanning and safekeeping of original documents
• Prepare, scans, and indexes paper documents for accurately filing to the electronic record.
• Upload electronic files received via email attachments as PDF or other format into the Image Repository system

Qualifications

The Document Imaging Specialist shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position.  Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined.

• Prefer applicants with at least one year of scanning experience.
• Ability to adapt quickly to changes and perform in a fast-paced environment
• Ability to build effective relationships as needed to effectively address issues and obstacles
• Adaptable to change to ensure needs or critical tasks are completed timely
• Associate Degree preferred, or equivalent work-related experience
• Basic ability to convey information to others verbally and in written form
• Basic Microsoft Excel knowledge and skills to record data in a formatted Excel template
• Capable of learning and following established prepping and scanning procedures, ensuring that documents and images are complete and accurate
• Good written and verbal communication skills
• High school or General Educational Development (GED) diploma; or an equivalent combination of education and experience.
• Minimum one year of work experience preferably in Banking or document scanning industry
• Proficient in Microsoft Office
• Proven ability to work independently, establish priorities, and meet the deadline

TRAVEL:  Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations.  LOCATION:  Work shall be conducted at the CONUS/OCONUS - Billings MT 59101

• U.S.  Citizenship Required
• Excellent oral and written communication skills
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG’s designated Security Office.

#DocumentImagingJobs #InformationGovernance #TechnicalCrossCuttingJobs #IDEAL

Additional Information

As a condition of employment, all employees are required to fulfill all requirements of the roles for which they are employed; establish, manage, pursue, and fulfill annual goals and objectives with at least three (3) Goals for each of the firms Eight Prosidian Global Competencies [1 - Personal Effectiveness | 2 - Continuous Learning | 3 - Leadership | 4 - Client Service | 5 - Business Management | 6 - Business Development | 7 - Technical Expertise | 8 - Innovation & Knowledge Sharing (Thought Leadership)]; and to support all business development and other efforts on behalf of ProSidian Consulting.  

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

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OTHER REQUIREMENTS

• Business Tools –  understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom

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BENEFITS AND HIGHLIGHTS

ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That’s why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees:

• Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis.
• Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife.
• Group Vision Health Insurance Benefits:ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP.
• 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match.
• Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor’s appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days – 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given.
• Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees.
• Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis.
• Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials.
• ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program.
• Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support.
• Flexible Spending Account: FSAs  help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA.
• Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only.
• Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability.

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ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply

ProSidian Consulting is an equal opportunity employer and considers qualified applicants foremployment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines.

ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status.

Furthermore, we believe in "HONOR ABOVE ALL"  - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work.

FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON http://www.ProSidian.com/ OR SEND YOUR RESUME’S, BIOS, AND SALARY EXPECTATION / RATES TO CAREERS @ PROSIDIAN.COM.

ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED.

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