Q

QIMA

Quality control, auditing, testing, and compliance

Administrative Analyst

Business OperationsPosted on Nov 11
Full-timePasso Fundo - RS, Brazil$2.5k - $3.2k /moIn-person

About the Job

Requirements

  • A completed or in-progress higher education degree in Administration, Accounting Sciences, or a related area.
  • Intermediate to advanced Excel skills and proficiency with corporate email and the Office suite.
  • Experience with administrative, financial, or operational control routines.
  • Ability to analyze data, verify documents, and resolve inconsistencies.
  • Communication, organization, autonomy, and negotiation skills.

Responsibilities

  • Manage lodging controls, reservations, changes, cancellations, and additional charges.
  • Review and validate invoices, receipts, supporting documents, and administrative expense documents.
  • Analyze reimbursement requests, amounts, supporting documents, and compliance with internal procedures.
  • Reconcile expenses, identify discrepancies, and track corrections and pending items.
  • Monitor payments, due dates, requests, and dealings with suppliers.
  • Prepare, update, and analyze spreadsheets, indicators, and management reports.
  • Negotiate and follow up on requests with hotels, car rental companies, and other suppliers.
  • Control the vehicle fleet, including available vehicles, responsible parties, usage, mileage, and history.
  • Track vehicle documentation, expiration dates, fines, and preventive and corrective maintenance.
  • Analyze fleet costs, including rentals, fuel, tolls, and maintenance.
  • Monitor emails and internal requests, ensuring responses and traceability.
  • Identify opportunities to reduce costs and improve processes.

Desired Qualifications

  • Experience managing lodging, fleets, suppliers, and operating costs.
  • Knowledge of invoices, payment processes, and corporate systems.

About the Company

QIMA

Quality control, auditing, testing, and compliance

QIMA provides quality control and compliance services to brands, retailers, and importers. It offers inspection, auditing, and testing to ensure product safety, supplier performance, and regulatory compliance across manufacturing facilities worldwide. The services translate into real-time supply chain intelligence that helps clients monitor and improve quality and ESG-related outcomes, with fees-based revenue supported by accreditation from regulatory bodies and international standards. Unlike firms that offer only one aspect of QA, QIMA combines multiple assurance activities with a trusted, accredited framework and simple, client-focused service to give end-to-end visibility and control over supplier performance. The company’s goal is to help clients produce trustworthy products while prioritizing client satisfaction, integrity, and simplicity in operations.

Company size
1,001-5,000
Company stage
Not listed
Total funding
Not listed
Headquarters
Hong Kong
Founded
2005

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