Finance Assistant

Job Description

What you'll do...

Income Audit and cash

• Complete the daily Income Audit across rooms, Lotti's and The Apartment, reconciling PMS and POS revenue to the night audit and payment reports.
• Investigate and clear variances, including rate discrepancies, voids, discounts and allowances, and post corrections the same day where possible.
• Reconcile daily card settlements, payment provider payouts and cash takings to the bank, and process the daily banking.
• Review the guest ledger, city ledger and advance deposit balances daily, including the PMS paymaster accounts.
• Flag recurring errors and training needs to the Finance Manager and Heads of Department, and help fix them at the source.

Accounts Receivable and credit control

• Raise and issue invoices for groups, events and corporate accounts accurately and on time.
• Open and maintain debtor accounts in line with the credit policy, including credit checks and limits.
• Allocate receipts, chase overdue balances and keep the aged debtors report clean and current.
• Manage advance deposits and pre-payments, and resolve guest and client billing queries promptly.
• Prepare the monthly debtors ageing and support the bad debt provision review.

Accounts Payable

• Process supplier invoices and credit notes, matching them to purchase orders and goods received, and route them for Head of Department approval under the purchasing policy.
• Maintain supplier master data, with every bank detail change independently verified before payment.
• Prepare the weekly payment run proposal for review and approval by the Finance Manager.
• Reconcile supplier statements and resolve supplier queries promptly.
• Process and reconcile company card and petty cash expenses.

Month-end and controls

• Support the month-end close, including accruals, prepayments and balance sheet reconciliations for debtors, creditors, cash and clearing accounts.
• Keep finance records complete and audit-ready, and support internal and external audits.
• Follow finance policies, procedures and controls, and suggest improvements to systems and processes, including automation.
• Provide cover for finance team members during absences, and take on ad-hoc projects as assigned.

Qualifications

What we're looking for...

• 1 to 2 years' experience in hotel finance, ideally covering Income Audit, Accounts Receivable or Accounts Payable.
• A solid grasp of accounting fundamentals: double entry, accruals and reconciliations.
• Hands-on experience with a hotel PMS and POS; experience with an ERP or AP automation tool is a plus.
• Strong Excel skills, including lookups, pivot tables and data clean-up.
• Accurate and methodical, with a sharp eye for detail and the habit of getting to the root cause of a variance.
• Well organised under pressure, consistently meeting daily and month-end deadlines.
• Individuals. You’re looking for a place where you can be you; no clones in suits here
• Passion for hospitality – whether that’s a drink, a meal, an event or a bed for the night
• You’re all about having a positive impact on the people you interact with, leaving them with a memorable experience
• You’re not precious. We leave our egos at the door and help get things done
• You’re up for doing things differently and trying (almost) everything once
• If we got stuck in a lift together we’d have a good time and share a few laughs
• You want to be part of a team that works hard, supports each other and has fun along the way
• You’ll bring exactitude, service orientation and team spirit to your job, so that you can give your colleagues optimal support in negotiating the maze of figures.
• You’re a doer – and even if you do it wrong sometimes, you openly admit it.

Additional Information