Administrative Specialist 3

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Closing Date:

Type of Position:

ClericalNo

Job Type:

RegularNo

Institution Name:

University of Arkansas at Monticello

UAM, one of twenty campuses of the University of Arkansas System, is located in southeastern Arkansas in the beautiful timberlands, rich in outdoor recreation activities, and approximately 100 miles south of Little Rock. UAM is a comprehensive, residential and commuter, undergraduate institution also offering selected master’s degree programs.

Department:

Dean of Students

Summary of Job Duties:

Provides administrative support in the Division of Student Engagement specifically for the Associate Vice Chancellor for Student Engagement and Dean of Students. Provides support to all departments under the per view of AVC/DOS - Housing and Residence Life, Student Programs and Activities, Student Conduct and Title IX, Intramurals and Recreation, Counseling Services and Wellness Center.

Must be able to maintain confidentiality and professionalism at all times. Manage AVC/DOS calendar and appointments and maintain departmental calendar.

Perform a wide variety of administrative tasks including data entry and the drafting, editing and revision of internal and external correspondence, reports and other materials including notation.

Greet visitors, answer phones, respond to inquiries, and resolve issues based on established University policies and making appropriate referrals as needed.

Instruct and oversee the activities of student staff. Facilitate, monitor and or oversee department purchasing, inventory and requisitioning of supplies and equipment.

Assis in the planning and coordination of special events. Provide excellent service through courteous, informed, accessible and professional engagement.

Comply with all published University policies, procedures, guidelines and laws/regulations governing public employees, including but not limited to those related to document retention, FERPA and confidentiality.

Works under general supervision and is responsible for examining and verifying documents, preparing routine correspondence, and maintaining files. This position is governed by state and federal laws and agency policy.

Other duties as assigned

Qualifications:

Minimum qualifications include a formal education equivalent of a high school diploma for each position. 

Previous office management and/or administrative assistant experience.

Experience working with a diverse student population in a educational setting.

Additional Information:

$25,773Resume

Special Instructions to Applicants:

Jessica L. Foxworth
Associate Vice Chancellor for Student Engagement and Dean of Students
University of Arkansas at Monticello
Student Success Center 201D
Monticello, Arkansas
[email protected]
870.460.1110

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes