Assistant Payroll Manager

Our Assistant Payroll Manager will support the Payroll Manager in overseeing and processing the company’s payroll operations accurately and efficiently. The role will involve assisting in managing payroll processes for UK and EMEA, ensuring compliance with relevant regulations, maintaining payroll records, and addressing payroll-related inquiries. This is a key position ensuring employees are paid on time and that payroll data is accurate and compliant with company policies and legal requirements.

Your Impact

• Payroll Processing:

Assist with the preparation and processing of payroll for all employees, ensuring accuracy and timeliness.

Review and ensure accuracy of payroll related information e.g. overtime, deductions, bonuses.

Resolve payroll discrepancies and answer payroll-related questions from employees and managers.

Complete and upload monthly payroll Journals, Holiday accruals and 1/14th month accruals

Work with the payroll team to ensure all requirements are met monthly and Deputise for the Senior Payroll Manager when required.

• Compliance and Auditing:

Ensure compliance with local payroll laws, as well as internal policies.

Stay updated on changes in payroll regulations and ensure payroll processes align with legal requirements.

Assist in payroll audits, both internal and external, providing necessary documentation and explanations.

• System Management:

Help maintain and update employee payroll records within the HR and payroll systems.

Work with the Benefits team on annual renewals across EMEA and complete required reporting.

• Reporting and Analysis:

Generate payroll reports, including but not limited to headcount, tax payments, pension and salary summaries, and month-end reporting.

Prepare monthly payroll Journals and accruals for each entity concerning payroll requirements.

• Support and Training:

Provide training and guidance as required.

Support the Payroll Manager in developing and implementing new payroll processes and best practices.

Play a key part on embedding new entities.

• General Assistance:

Assist the Payroll Manager in managing payroll queries and liaising with HR, Finance, and other relevant departments.

Help with the administration of pension contributions, benefits, and other payroll-related services.

Your Qualifications

• Experience in payroll processing, including acting in supervisory or managerial role.
• Experience with payroll software and HR systems (e.g., ADP, Sage, Workday, Payrite or Streamline). Training will be given where required.
• Strong knowledge of payroll regulations, tax laws, and statutory requirements.
• Excellent attention to detail and high degree of accuracy in processing payroll.
• Strong communication skills and the ability to explain payroll matters to employees.
• Analytical and problem-solving abilities, especially in dealing with payroll discrepancies.
• Ability to handle sensitive and confidential information with professionalism.
• Proficient in Microsoft Office 365
• It would be advantageous if a second Language was available. (French or German)
• Strong organisational skills with the ability to prioritise tasks and manage time effectively.
• Ability to work under pressure and meet tight deadlines.
• Strong leadership skills, with the ability to train and mentor staff.
• Team player with a proactive approach to identifying improvements in payroll processes.

This role typically operates in an office/hybrid setting. Based in our offices in Maidenhead or London, a hybrid working arrangement is available to the right candidate. It would be expected you would be in the office a minimum of 3-4 days per week, and these days can be agreed with the Senior Payroll Manager.