Program Coordinator - Hepatobiliary and Liver

About the Job

Summary of Position:

Help keep specialized care connected.

MedStar Georgetown University Hospital is seeking an organized, proactive Program Coordinator to support our Hepatobiliary and Liver team. In this role, you’ll serve as a key administrative resource, connecting patients, providers, and departmental partners while keeping schedules, communications, and essential workflows moving forward.

If you enjoy building relationships, managing competing priorities, and taking ownership of details that make a difference, we encourage you to apply.

Primary Duties and Responsibilities:

• Be a welcoming first point of contact: Respond to internal and external inquiries and build positive relationships with patients, visitors, staff, and leadership.

• Keep the team organized: Coordinate calendars, appointments, and schedules for providers, patients, staff, students, and departmental leaders.

• Support timely follow-through: Manage the flow of procedural orders, images, faxes, and other documents, tracking required steps through completion.

• Create clear communications: Prepare, edit, and organize correspondence, informational documents, and materials for patients and departmental partners.

• Maintain accurate information: Enter and update data, organize electronic and paper records, and prepare reports to support departmental operations.

• Coordinate projects and events: Assist with invitations, materials, logistics, catering, and budget tracking for departmental meetings, events, and special initiatives.

• Support day-to-day operations: As assigned, coordinate IT and facility needs, equipment and supply requests, vendor communications, purchase orders, and expense monitoring.

Minimal Qualifications:

• Associate’s degree in Business Management or a health-related concentration (Bachelor's degree, preferred).
• At least three years of administrative experience.
• Excellent interpersonal, verbal, and written communication skills, including strong writing and editing abilities.
• Sound judgment and the ability to prioritize, take initiative, and make decisions independently.
• Strong organizational, public relations, financial, and operational skills.
• Excellent proficiency with word processing, computer graphics, and spreadsheet software.

This position has a hiring range of

USD $23.65 - USD $42.03 /Hr.