Staff Assistant

Overview

The Work

The Staff Assistant provides comprehensive administrative, organizational, and operational support to ensure the efficient functioning of client’s organization. This role entails performing a variety of tasks, such as document preparation, scheduling, communication management, and logistical coordination.

MUST HAVE AN ACTIVE SECRET CLEARANCE. 

Responsibilities

Key Responsibilities

• Monitor and review all incoming and outgoing correspondence/action and determine the proper action to be taken.
• Forward assignments to appropriate team members.
• Apply editorial skills and knowledge in proofreading and edit completed work to ensure that the proper clearances and coordination have been obtained and completed assignments meet objectives.
• Assist with public affairs functions, such as tracking press and other public-facing inquiries and requests, responding to requests, media monitoring, preparing remarks and talking points, obtaining clearances, social media, and developing public affairs strategies.
• Apply overall knowledge of the office functions to screen and route material of a special interest or sensitive nature directly to the client’s stakeholders, when appropriate.
• Assist with data entry for required performance documents for staff via the applicable performance management system(s).
• Keep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis.
• Manage security requirements for the office and ensure all applicable security protocols are met and observed.
• Escorting visitors as necessary.
• Create briefing books for the client and others for travel and other engagements, and photocopy and fax documents, as necessary.
• Track travel and office expenses, as needed.
• Maintain business contact lists (e.g., by scanning business cards and maintaining database of contacts).
• Assist in developing and maintaining the office SharePoint, website, etc.
• Assist with special projects.
• On an as-needed basis, assist with maintaining office calendars, scheduling meetings, time and attendance, arranging travel, obtaining visas, making reservations, uploading receipts, submitting vouchers, procuring office supplies, and making maintenance requests.
• Provide employee time and attendance data to the client’s representative and/or designated Task Manager on a weekly basis or as required.
• Provide weekly and monthly reports to the client’s stakeholders.

• Other duties as assigned.

Qualifications

Qualifications – Here’s What You Need

• Secret Clearance is required.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

• Exceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner.
• Exceptional verbal and written communication skills.
• Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.
• Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner.
• Must be self-motivated and able to work well independently as well as on a multi-functional team.
• Ability to handle sensitive and confidential information appropriately
• Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.

Preferred Qualifications:

• Bachelor’s degree in a relevant field
• Experience in government, public affairs, or policy-related work

Our Commitment to you / overview of benefits

• SCA Health & Welfare fringe benefits.
• Telemedicine
• Dental & Vision
• EAP
• Basic Life and AD&D Insurance (Company Provided)
• Voluntary Life and AD&D options
• 401(k) Retirement Savings Plan with matching after one year
• Paid Time Off

Reports to: Program Manager

Working Conditions 

• Must be physically and mentally able to perform duties extended periods of time.
• Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• Must be able to sit for long periods of time looking at computer screen.

• May be asked to work a flexible schedule which may include holidays.
• May be asked to travel for business or professional development purposes.
• May be asked to work hours outside of normal business hours.
• Professional office environment, with the ability to work onsite in the main office.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Cayuse is an Equal Opportunity Employer.  All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law.

Compensation: 48.08 to 52.88 (USD)