Executive Administrator

About InterContinental Grenada:

Opening Q4 of 2026, this stunning resort will offer 120 thoughtfully designed guest rooms and suites, complemented by a collection of exceptional restaurants and bars, a world-class spa, state-of-the-art fitness center, and a striking pool and Beach Club. With panoramic views overlooking La Sagesse Bay, this resort will offer expansive indoor and outdoor meeting and event space, seamlessly combining sophisticated luxury with the island’s stunning natural beauty.

Location: Grenada. This position is not eligible for remote work.

JOB OVERVIEW:

Perform a variety of administrative duties for general managers and/or staff of an assigned department or hotel function.

DUTIES AND RESPONSIBILITIES:

· Serve as first point of contact for callers and visitors contacting the office/department. Respond to inquiries and provide information in a prompt and professional manner and according to established procedures. Refer persons to appropriate staff members for further assistance or information.

· Prepare a variety of correspondence, reports, and/or presentations which may include:

• Gathering and summarizing information from various sources
• Analysis and summary of data
• Creating spreadsheets, charts, and/or graphics
• Entering, retrieving and/or manipulating data within software programs or databases

· Organize and expedite flow of work; follow-up on pending matters; communicate and interpret instructions; and communicate information to staff or clients in manager’s absence. Maintain manager's appointment calendar and complete and submit expense reports; coordinate telephone/conference calls and incoming mail; set up and maintain filing systems, etc. Maintain an organized, clean, and professional work area

· Identify and assist in planning for the purchasing of supplies, equipment, facilities and services necessary to maintain an efficient office.

· Complete and/or coordinate activities related to assigned projects; assist in establishing project timetables, action steps and status updates; follow-up, as appropriate, to ensure timely execution to meet established deadlines.

· May monitor and report variances to departmental budgets or track departmental spend information to help maintain operating controls.

· Promote team work and quality service through daily communications and coordination with other departments.

· Perform other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS:

· High School diploma or equivalent plus one year of office clerical experience, or an equivalent combination of education and experience.

· Some college preferred.

· Must speak fluent English. Other languages preferred.

This job requires ability to perform the following:

· Carrying or lifting items weighing up to 25 pounds

· Use a keyboard to generate documents, correspondence, reports, presentations, etc. mostly while sitting.

· Handling objects, products and computer equipment/keyboard

Other:

· Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the hotel, the brand and the Company.

· Excellent computer skills including MS Word, PowerPoint and Excel. Ability to type at least 45 WPM.

· Reading and writing abilities are utilized often when compiling correspondence or performing other administrative functions.

· Basic mathematical skills are used frequently.

· May be required to work nights, weekends, and/or holidays.

Work Area: General Offices

What We Offer

We'll reward all your hard work with great pay and benefits - in addition to career development, employee room discounts and great work culture. Join us and you'll become part of the global IHG family - and like all families, all our individual team members share some winning characteristics.

We are an equal opportunities employer.

About InterContinental Hotels & Resorts:

As the world’s first and most global luxury hotel brand, InterContinental Hotels & Resorts has pioneered international travel since the 1940s, and we are passionate about sharing our renowned international know-how and cultural wisdom in truly impressive surroundings. We all take great pride in being genuine ambassadors of the InterContinental®️ brand, and to be part of the brand, you will have a thirst for travel, a passion for culture, and an appreciation for diversity. We create inspiring experiences for those seeking a richer perspective on the world. If you’d like to embrace a world of opportunities, we’d like to welcome you to the world’s most international luxury hotel brand.

Our mission is to welcome everyone and create inclusive teams where we celebrate differences and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance by always welcoming different backgrounds, experiences, and perspectives. 

IHG Hotels & Resorts gives every team member what they need to belong, grow, and make a difference in a collaborative environment.

The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. This position is classified as non-exempt (per the Fair Labor Standards Act) and is subject to overtime in accordance with Federal and State Regulations.