Aldar Properties

Real estate development and asset management

Executive Assistant - Investment Management

Administrative SupportConfirmed live in the last 24 hours

Full-timeAbu Dhabi - United Arab EmiratesNo salary listedIn-person

About the Job

Requirements

Practical-level command of English and Arabic, both written and spoken.
Ability to maintain confidential information.
Understanding of policies, procedures, and work methods.
Strong computer skills.
Strong organizational skills.
Ability to build and maintain relationships with internal and external stakeholders.

Responsibilities

Provide efficient and effective support and coordinate the Department’s administrative requirements as designated.
Follow up on the Department action plan and meeting minutes as advised by the head of the Department.
Coordinate activities across functions with other Team Assistants and Executive Assistants in a timely manner.
Organize, file, and maintain the Department’s paper and digital correspondence and documentation.
Schedule appointments, prepare agendas, and coordinate meeting arrangements.
Support the preparation of meeting minutes when required and follow up with other Departments on action points.
Screen and communicate meeting minutes, reports, and other business documents to relevant stakeholders.
Coordinate and follow up with team members on tasks assigned by the head of the Department.
Respond to Department requests in a timely manner.
Screen telephone calls and visitors, answer questions as requested, and refer calls and visitors to the relevant person.
Coordinate travel bookings, visa applications, and expense claims for Department members.
Follow up with other Departments on next steps and requirements arising from meeting minutes.
Draft letters and official correspondence to relevant parties.
Prepare and format PowerPoint presentations, including internal presentations and external pitches, to a professional standard.
Coordinate with other Departments to process contracts, approval documents, and invoices.
Coordinate team attendance monitoring and vacation planning.
Coordinate ERP actions, including raising TCRFs and processing invoices.

JOB PURPOSE

Provide support and coordinate all administrative requirements of the Department as designated in an efficient and effective manner
Follow-up on the department action plan/MoM as advised by the head of the department
This role is for a UAE national only.

ROLES AND RESPONSIBILITIES

Ensure proper and timely coordination of activities across functions with other Team Assistants / Executive Assistants
Organize, file and maintain correspondence and other documentation for Department (paper & digital filing)
Schedule appointments, prepare agenda, and coordinate arrangements for meetings
When required, support preparation of meeting minutes and follow-up with other Departments on action points
Screen and communicate meeting minutes, reports, and other business documents to the related stakeholders
Coordinate / follow-up with other team members on the tasks provided by the head of the department
Ensure to a timely correspondence to the department's requests
Screen telephone calls and visitors, answer questions as requested, refer calls / visitors to the related person
Coordinate travel bookings, visa applications and expense claims for all Department members
Follow-up with other Departments on next steps and requirements as per the meeting minutes
Organize, file and maintain correspondences and other documentation appropriately;
Draft letters and official correspondences to concerned parties
Prepare & format PowerPoint presentations (internal presentations / external pitches etc.) to a high professional standard
Coordinate with other departments to process contracts, approval documents, invoices etc.
Coordinate attendance monitoring and vacation planning for team
Coordinate ERP actions including raising TCRFs and processing invoices

TECHNICAL AND INTERPERSONAL SKILLS

Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders
At least practical-level command of both English and Arabic, written and spoken
Ability to maintain confidential information
Good communication and interpersonal skills
Great understanding of policies, procedures & work methods
Strong computer skills
Excellent organization skills

About the Company

Aldar Properties

Real estate development and asset management

Aldar Properties is a real estate developer and asset manager in Abu Dhabi. It operates two segments: Aldar Development, which builds and sells land, homes, and commercial spaces (such as Yas Island and Saadiyat Island), and Aldar Investment, which owns and manages rental and income-generating assets like Yas Mall, offices, residences, and hotels. The company earns from property sales and from ongoing rental and asset income, relying on a mix of development projects and a steady income portfolio. Its goal is to shape Abu Dhabi’s urban landscape with large, long-term projects while expanding its asset base and regional footprint.

Company size: 5,001-10,000
Company stage: IPO
Headquarters: Abu Dhabi, United Arab Emirates
Founded: 2004

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