Accounts Payable Executive

YOUR DAY TO DAY 

Financial Return

• Assist in the timely billing and reconciliation of accounts

• Respond to and resolve account queries

• Collate suppliers' documentation for processing

• Ensure all invoices have the appropriate documentation attached and approvals prior to processing; check and match invoices and delivery orders with purchase orders or purchase requisitions

• Process all invoices and suppliers' statements of account

• Record and process payments for goods and services

• Maintain a filing system for accounts payable records

• Maintain clear lines of communication with outside companies to ensure timely and accurate supply of goods and services

• Check arithmetic accuracy of invoices and assign general ledger codes as per the chart of accounts

• Assist in reconciling the purchase log on a weekly basis, or in a timely manner

• Ensure invoices are approved by the Head of Department / Executive Committee or designee before payment is processed

• Prepare the payment run for approval on a weekly basis, or in a timely manner, through pre-printed cheque, manual cheque, Giro banking payment and Telegraphic Transfer

• Ensure all expense and travel claims submitted are in order, with the necessary supporting documents, before submitting for final approval

• Liaise with vendors on payment issues and disputes

• Assist in preparing the accruals journal at month end for regular suppliers and delivery dockets not paid

• Assist in preparing the payment of travel agent commissions and ensure all supporting documents are in place

• Assist in posting journals for month-end closing

• Assist in reconciling the taxation input listing for month-end closing and tax filing

Guest Experience

• Build and maintain positive relationships with all internal customers, suppliers and guests in order to exceed their needs

• Take action to address these needs in order to exceed their expectations

• Create a positive hotel image in every interaction with internal and external customers

• Adhere to Regent and IHG brand standards

• Maintain a high level of product and service knowledge in order to explain and sell the hotel's services and facilities to guests

• Assist guests and escort them to locations within the hotel at their request

• Maintain knowledge of special programmes and events in the hotel in order to recognise and respond to guests' needs

• Maintain current hotel information to be able to provide information to guests

• Implement procedures which enhance the guest experience

Responsible Business

• Strictly implement the Control Self-Assessment (CSA) and achieve a 100% score in the CSA audit of the Accounts Payable category

• Demonstrate an interest in and an understanding of issues relevant to your department and the hotel, and keep your knowledge up to date, including legislative information

• Adhere to the IHG Corporate Code of Conduct, Employee Handbook and hotel policies

• Demonstrate an understanding of competitors' major strengths and weaknesses

• Establish and interpret key performance indicators to manage the business, consistently taking into account the financial implications of business decisions and recommendations

• Have a broad knowledge of how the business is run, focusing on the major factors necessary to ensure that the business is successful and profitable

• Implement acceptable accounting practices and procedures in compliance with IHG policies and procedures, government regulations and generally accepted accounting practices, as affected by local conditions

• Maintain documents for audits of the hotel accounts in compliance with IHG policies and procedures

• Perform other duties as assigned

Accountabilities

• Accurate and timely processing of supplier invoices, statement reconciliations and payments, with full supporting documentation and approvals

• Compliance with IHG policies, the Control Self-Assessment and applicable accounting and tax regulations

• Clear communication with suppliers and internal departments on payment queries and disputes

• Support to the Accountant in month-end accruals, journals and tax reconciliations

• This is an executive accounting role in the Finance Department of a full-service luxury hotel, reporting to the Accountant.

WHAT WE NEED FROM YOU 

To thrive in this role and bring poise and precision to the guest journey, you'll need:

• Diploma, higher education qualification or equivalent in Accounting or Finance

• 1–2 years' experience in hotel accounting or audit, or an equivalent combination of education and work-related experience

• Strong knowledge of accounting principles, financial controls, and statutory reporting requirements

• Proven experience supervising finance team members

• Fluent English required; other languages an advantage

This position is only open to Malaysian citizens, permanent residents and spouse visa holders with the legal right to work in Malaysia.