GA Specialist

Job Description

Facility & Asset Management 

• Manage maintenance and upkeep of buildings, offices, operational vehicles, and other facilities to support business activities.  
• Ensure cleanliness, security, and workplace comfort according to company standards.  
• Oversee the use and maintenance of company assets and conduct periodic audits. 
• Ensure facility management aligns with safety and environmental standards.  
• Identify and control environmental aspects in General Affairs areas, including waste management and regulatory compliance. 
• Identify opportunities to improve operational efficiency in facility and general service management. 
• Analyze and resolve issues related to office operations, including utilities, transportation, and other necessities. 

Vendor & Contract Management

• Manage relationships with external service providers, including cleaning, security, transportation, facility maintenance, and office suppliers.
• Procure goods and services according to operational needs while considering quality, efficiency, and cost-effectiveness.  
• Establish relationships with vendors and negotiate contracts to obtain the best prices and optimal services. 
• Ensure procurement processes comply with company policies and applicable regulations.  
• Manage vendor relationships, ensuring timely payments and contract execution. 

Compliance & Regulatory Management 

• Monitor licensing and regulatory compliance related to company facilities, including building permits, operational vehicles, and workplace regulations. 
• Oversee renewal of certifications and licenses related to office operations and supporting facilities.  
• Manage the General Affairs budget and prepare financial reports related to facility expenditures.  
• Coordinate with government agencies, landlords, building management, and external stakeholders as required.
• Control the implementation of regulations related to the Integrated Management System in General Affairs. 

Travel & Employee Services

• Arrange business travel, accommodation, transportation, and logistical support for employees and visitors.
• Support expatriate and guest visit arrangements when required.
• Coordinate employee facilities and workplace-related services.

Corporate Social Responsibility (CSR)

• Coordinate with the CSR team to implement programs related to the environment, education, and community empowerment. 
• Analyze the company's impact on society and the environment and coordinate with corporate affairs department related the improvement strategy. 

Health, Safety & Workplace Support

• Support implementation of workplace health, safety, and emergency preparedness initiatives.
• Coordinate office safety inspections and corrective actions.
• Ensure office facilities meet safety and corporate standards.

Qualifications

• Diploma or bachelor’s degree in business administration, Management, Facilities Management or any related field.
• Minimum 3 years of experience in General Affairs, Office Administration, Facilities Management, or related functions.
• Knowledge of office administration, facility management, procurement processes, and asset management.
• Understanding of business licenses, regulatory compliance requirements and CSR Implementations.
• Strong vendor management and negotiation skills.
• Good communication and stakeholder management abilities.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Experience in manufacturing, FMCG, logistics, agribusiness, or industrial environments is an advantage.
• Fluent in Bahasa Indonesia and English, both written and verbal.

Additional Information

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.

LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Sustainability

Sustainable value is at the heart of our purpose as a company.

We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us

What We Offer

We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

We offer

• Competitive salary and benefits​​​​​​
• Social and health insurance
• Access to Training and Development