Onboarding Specialist

If you are a current YAI employee, please click this link to apply through your Workday account.

About the Position:  

The HR Onboarding Specialist will work closely with HR Managers, Assistant Directors and Program/Affiliate Managers to provide support in scheduling candidates for appointments and preservice/orientation, processing and onboarding of new hires and internal job changes or transfers. Assists candidates with completion of onboarding tasks and required background/clearance paperwork, ensuring all onboarding and compliance requirements are met. Communicates onboarding status and clearances to managers and other stakeholders, ensures accuracy of candidate information and assists with questions or concerns.   

Key/Essential Functions & Responsibilities:  

• Communicates with candidates, recruiting team and supervisors regarding scheduling, appointments and completion of required onboarding tasks.

• Coordinates with recruiting team and other HR staff as required regarding internal and external candidates, including appropriate effective dates, changes in status, withdrawals from processing, etc.

• Initiates hires and staffing changes through Workday and completes verifications (e.g. professional licenses), as appropriate.

• Conducts onboarding appointments with candidates to collect and verify required documentation and assists candidates with completion of onboarding tasks, processing of new hire forms and other required paperwork, as needed.

• Obtains all necessary authorizations for required background checks and clearances, processes appropriate checks utilizing various electronic systems; appropriately stores required documentation and maintains clearance database.

• Ensures accuracy and completeness of new hire processing and information, tracking completion of all new hire paperwork and receipt of necessary background clearances for assigned candidates.

• Maintains compliance with all internal and oversight agency processes and procedures and with all applicable State and Federal requirements in processing and onboarding candidates.

• Communicates onboarding status, processing delays and withdrawals to supervisors and other stakeholders and provides notifications and clearances, ensuring timely scheduling for preservice/orientation and maintaining databases, as appropriate.

• Responds to all general HR inquiries, audits, and requests.

• Performs all other duties as assigned.

Minimum Qualifications: 

• HS Diploma or its educational equivalent; and

• Strong oral and written communication skills

• Excellent organizational skills, ability to multi-task and follow-up on outstanding items

• Proficient with Microsoft Office, specifically Excel and Outlook

• Ability to navigate electronic systems, such as HRIS/ATS software or other databases

• Ability to work with all levels of staff and provide excellent customer service

• May require occasional travel across assigned region and/or to NYC Headquarters office

• Ability to maintain confidentiality at all times.

Preferred Qualifications:

• Bachelor’s degree in Human Resources-related field

• One (1) or more years of onboarding experience or other human resources experience

• Previous experience performing data entry, customer service or administrative tasks

• Experience utilizing Workday for recruiting, onboarding and/or other HCM functions.

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Compensation: 

• $20.00/hour - $20.00/hour 

Please note this role will be hybrid following the initial training/orientation period where you must attend the office 5 days a week.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer.