Sr Administrative Assistant

The Opportunity

The Sr. Administrative Assistant will support selected members of our leadership team.  This position requires a candidate that will be able to assess and anticipate needs and be comfortable with making independent decisions based on knowledge of current issues.  This position requires a high degree of independent judgment and sophistication, as interactions with other senior executives internally, externally and with our Owner/Operators are frequent.  Requires excellent interpersonal skills, and the ability to interface with team members at all levels of the organization.

Who You Are

You are energized, organized, creative and a problem solver. You can juggle multiple projects and commitments without breaking a sweat and have strong written and communication skills.  You are a people person and enjoy partnering with others to drive success.  You are looking for a company with a winning culture where you can grow in depth and breadth while helping contribute to the company’s overall success.

Duties

• Provide full administrative support for selected memebers of the Senior Management team and their departments.
• Provide admin support to other members of the Senior Management Team as required.
• Manage calendars, including scheduling of meetings, appointments and booking all travel arrangements
• Coordination of meetings as required (booking venues, coordinating invitees, set-up for meetings (including A/V requirements), menu and food arrangements, etc.)
• Preparation of all correspondence (letters, memos, presentations)
• Design, review and coordinate various materials for presentations (slides, agendas, minutes, follow-up etc.)
• Assist with department budgets, expenses, invoices, using various software packages
• Follow-up and act as a liaison with various individuals both internally and externally at all levels of the organization
• Complete all tasks in a professional and confidential manner

Qualifications

The ideal candidate will possess the following skills and qualifications:

• The experience: Demonstrated administrative experience at the executive level in a fast-paced environment. An administrative education is considered an asset.
• Project management skills: Proactive and organized with the ability to prioritize and work within tight deadlines while still maintaining a high level of accuracy and attention to detail
• Communication and interpersonal skills: Outstanding written and verbal communication skills combined with exceptional customer service skills with a high level of diplomacy. Proficiency in French considered a strong bonus.
• Technical skills: Excellent proficiency with Microsoft Office applications. (Excellent PowerPoint Proficiency, along with working knowledge of Word, Excel, Outlook, WebEx, Teams etc.)
• Flexibility: Willing to take on new and evolving challenges and to work collaboratively to find solutions

Salary Range

The expected salary range for this role is $63,000 - $83,000 per year
The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we may also consider your experience, and other job-related factors.  This is for an existing role.