Administrative Coordinator 1 - Inventory Control

Job Summary

Compensation: This position offers a competitive hourly rate of $21 -$23, with starting pay determined based on relevant experience and qualifications.

The Inventory Control Coordinator is responsible for ensuring the accuracy and integrity of inventory transactions throughout the inventory lifecycle. This role requires strong mathematical aptitude, analytical thinking, and exceptional attention to detail to validate, reconcile, and process inventory-related data. The position supports inventory movement associated with purchasing, receiving, processing, and material transformations.

The successful candidate must be capable of performing manual calculations related to inventory quantity, weight conversions, material yield, processing adjustments, costing, and inventory reconciliation. This role requires the ability to identify discrepancies, analyze supporting documentation, and make appropriate corrections to maintain accurate inventory records. Success in this position requires proficiency in critical thinking, problem solving, and the ability to work independently while maintaining a high level of accuracy in a fast-paced environment.

Physical Requirements

Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Reaching, Repetitive Motion
Function in the Job

Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Job Function

• Review, audit, and reconcile inventory-related documents to ensure accuracy and completeness of inventory transactions.
• Perform detailed mathematical calculations related to inventory quantities, weights, conversions, yields, and product processing adjustments.
• Calculate and verify inventory costs based on receiving documentation, vendor invoices, and inventory records.
• Analyze inventory discrepancies and independently investigate variances between system records and supporting documentation.
• Audit received materials by comparing vendor documentation against warehouse receiving records and inventory system transactions.
• Process inventory corrections and adjustments while maintaining proper documentation and audit trails.
• Review DataMagine document workflows and coordinate with branch personnel to obtain missing or incomplete documentation.
• Index, log, and maintain scanned inventory records and supporting documents within DataMagine.
• Match, append, and verify vendor invoices to inventory transactions and associated document files.
• Upload and cost inventory accurately within applicable inventory management systems.
• Ensure inventory records accurately reflect material movement, processing, and disposition.
• Assist with inventory audits and reconciliation activities.
• Maintain compliance with established inventory control procedures, company policies, and internal controls.
• Adhere to all company safety policies, procedures, and protocols.

Required Skills

• High School Diploma or GED required.
• Minimum 1-2 years of experience in inventory control, accounting, operations analysis, manufacturing administration, or a related role required.
• Strong mathematical aptitude with demonstrated ability to perform calculations accurately without reliance on automated system outputs required.
• Ability to understand and calculate inventory adjustments, weight conversions, costing calculations, and material reconciliation activities required.
• Intermediate proficiency in Microsoft Excel, including formulas, data analysis, and spreadsheet management required.
• Strong analytical and problem-solving skills required.
• Exceptional attention to detail and commitment to accuracy required.
• Ability to identify errors, investigate discrepancies, and determine appropriate corrective actions required.
• Excellent organizational, verbal, and written communication skills required.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment required.
• Ability to work independently with minimal supervision required.
• Demonstrated ability to maintain confidentiality and exercise sound judgment required.

Key Competencies

• Mathematical Reasoning
• Quantitative Analysis
• Inventory Reconciliation
• Data Accuracy
• Critical Thinking
• Problem Solving
• Attention to Detail