Procurement Specialist 2
University of Wisconsin System
Procurement Specialist 2
University of Wisconsin System
Statewide public university system in Wisconsin
Official UW Title (Code) / Job Description: Procurement Specialist II
The University of Wisconsin-Stout Polytechnic’s Purchasing and Materials Management department invites qualified candidates to apply for the position of Procurement Specialist II. The Procurement Specialist II supports campus
procurement needs and acts as a liaison between the University of Wisconsin-Stout Polytechnic, the State of Wisconsin Department of Administration, the Universities of Wisconsin, and the supplier community. This position requires the
interpretation and application of complex state and university administrative policies and procedures.
This is a full-time professional academic staff position. This position reports directly to the Director of Purchasing and Materials Management. This is an on-campus position, with work performed 100% on-site.
QUALIFICATIONS
Minimum / Required
• Experience providing customer service or administrative support in a professional environment.
• Effective written and verbal communication skills.
• Demonstrated organizational skills and attention to detail.
• Experience using office productivity software (e.g. Microsoft 365, Google Workspace, Apple iWork, or similar) to create, enter, maintain, review, or analyze information.
Highly Desired/Preferred
• Experience in purchasing, accounts payable, finance, accounting, business operations, office administration, or a related area.
• Experience using financial, purchasing, enterprise, or other complex business software.
• Experience interpreting or applying policies, procedures, contracts, regulations, or other established guidelines.
• Experience processing or reviewing purchase orders, invoices, contracts, quotes, bids, or other business documents.
• Experience working in a higher education, government, the public-sector, or another regulated environment.
RESPONSIBILITIES
• Processes requisitions and purchase orders in accordance with policies and procedures
• Assists faculty and staff with an online e-procurement system (e.g., Jaggaer One Procurement or Workday)
• Provides guidance to faculty and staff in interpreting procurement policies and procedures
• Develops and manages solicitations (simplified bid, RFB, and RFP) in compliance with regulatory requirements
• Reviews and negotiates terms and conditions of campus purchases with external suppliers
• Serves as the main point of contact for internal and external stakeholders
• Other duties as assigned
DEPARTMENT INFORMATION
The Purchasing and Materials Management department is committed to providing excellent customer service to the campus community. The department provides support to campus in Purchasing, Mail Services, Central Receiving, University Stores, Printing, and Surplus. The department is committed to creating an inclusive work environment.
APPLICATION INSTRUCTIONS
Complete applications received by end of day, Wednesday, November 18, 2026 are ensured full consideration.
To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs
Due to system limitations, applicants may upload no more than five (5) attachments. Please combine documents where appropriate.
Required application materials:
• Cover letter (* See below)
• Resume
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.
*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
For questions regarding this position or recruitment, please contact:
Search Chair: Josh Risler
Phone: 715-232-2641
Email: [email protected]
If you need assistance with the online application process or if you submitted your application prior to uploading all the
required application materials, please contact:
Search Coordinator: Jada Ruppelt
Email: [email protected]
ADDITIONAL INFORMATION
Starting salary range of $49,000-$53,000 commensurate with qualifications and experience.
University of Wisconsin-Stout Polytechnic does not offer H-1B or other employment-based visa sponsorship for this position.
In addition, UW-Stout is not an E-Verify employer and, therefore, cannot support employment authorization under the STEM OPT extension program. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining valid work authorization throughout the employment term. If you have questions regarding employment eligibility, please contact Human Resources at 715-232-2149.
Guidelines to ensure consideration:
It is the policy of UW-Stout Polytechnic to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.
The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.
Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.
In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
UW-Stout Polytechnic is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
Statewide public university system in Wisconsin
The University of Wisconsin System is Wisconsin's statewide public higher-education network, providing university study, research and community outreach. Its institutions include research universities in Madison and Milwaukee, comprehensive universities and a polytechnic university, with undergraduate, graduate, doctoral and professional programs. The Board of Regents sets policy and approves budgets, while system administration coordinates finance, technology and shared services for the member universities. Created in 1971 by merging two public university systems under one board, it is headquartered in Madison, Wisconsin, and uses Universities of Wisconsin as its public brand.
Explore more opportunities at University of Wisconsin System