Junior Interface Document Controller

SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.

For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

Context

The Employer's Representative team on the Egypt High Speed Rail Green Line project (Ain Sokhna – El Alamein – Marsa Matrouh) is looking for an Interface Document Controller to support the Interface & Integration Management function.
The project is a large multi-package EPC programme under FIDIC Silver Book 1999, involving civil works, MEP, railway systems, rolling stock, and operation and maintenance contractors. Interface management covers a high volume of Interface Control Files (ICFs), Interface RFIs, and formal correspondence between the Employer, the Contractors, the consultants, and the Operator.

The role reports to the Interface & Integration Manager and is based in Egypt.

Missions/Main Duties

• Maintain the Interface Register and ICF tracking dashboard, keeping status, revisions, owners, and deadlines up to date.
• Register, distribute, and track interface documents, RFIs, and correspondence on Aconex, ensuring correct routing and document numbering.
• Monitor review cycles and approval codes, and flag overdue submissions, expired resolution/closure deadlines, and pending responses.
• Prepare weekly and monthly interface status reports, KPIs, and summaries for management.
• Organise interface meetings: prepare agendas, record attendance, issue minutes, and track actions to closure.
• Keep traceability between ICFs, RFIs, meeting actions, and related design submissions.
• Check submitted documents for completeness, correct templates, and compliance with project document control procedures.
• Maintain a reliable archive of interface records to support contractual follow-up and audits.
• Coordinate daily with Contractors' document controllers and the consultant teams to resolve document issues.

Profile/Skills

• Bachelor's degree in Engineering, or a related technical field.
• Minimum 5 years of document control experience, with at least 2 years on large infrastructure or railway projects.
• Hands-on experience with Aconex.
• Advanced Excel skills (tracking registers, pivot tables, lookups, dashboards). AI skills is a plus.
• Familiarity with interface management documents (ICF, IDS, RFI, interface registers) is a strong advantage.
• Basic understanding of FIDIC contracts and multi-contractor project environments.
• Excellent organisation, accuracy, and follow-up discipline.
• Fluent English (written and spoken); Arabic is a must.
• Able to work with multiple parties and meet tight reporting deadlines.

Systra is an equal opportunities company; this position is open to all applicants.

Workplace Type

On-site