Events Marketing Specialist

Who We Are

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.

Motive serves more than 120,000 customers, from Fortune 500 enterprises to small businesses, across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.

Visit gomotive.com to learn more.

About The Role

We're looking for a highly organized Events Marketing Specialist to provide day-to-day operational support across our tradeshow and events portfolio. This is a remote, early career role reporting to the Manager, Events Marketing. You'll be the operational backbone behind a busy event calendar.

You'll support the full events and tradeshow portfolio, with primary emphasis on partner marketing programs, Networks team events, and public sector shows. That means owning checklists and trackers, moving booth assets and swag from warehouse to show floor and back, submitting campaign and registration requests, handling vendor paperwork and invoices, and turning post-show lead lists into clean files the sales team can act on.

This is a hands-on operations role rather than a strategy role, requiring someone dependable, detail-driven, and energized by the logistics that make a show run. You'll work alongside experienced Events, Field, and Partner Marketing Managers who set direction, and you'll learn the mechanics of B2B event marketing by doing the work that keeps every program on schedule.

What You'll Do

• Own the pre-show and post-show checklist for assigned events, keeping deadlines, owners, and status current in Asana and on the events calendar.
• Manage booth assets, swag, and collateral end to end, including inventory, shipping, tracking, returns, and reorders.
• Handle vendor and purchasing paperwork, including purchase orders, invoices, vendor onboarding, W-9s, and certificates of insurance, and keep budget trackers accurate.
• Submit and track Marketing Operations requests for registration pages, pre-show and post-show emails, and Salesforce campaign setup.
• Format post-show lead lists for handoff to Data Quality and Marketing Operations, and pull registration, attendance, and scan data into the standard post-event report.
• Coordinate internal attendee logistics such as hotel blocks, badges, registrations, and deadline reminders, and provide onsite support including booth setup, teardown, and day-of coordination.
• Track deadlines and requirements unique to partner, Networks, and public sector programs, including sponsor commitments, association memberships and renewals, exhibitor and speaker submissions, procurement forms, and compliance documentation.

What We're Looking For

• 0 to 2 years of experience in marketing, events, hospitality, operations, or a related coordination role. Internship and campus event experience counts.
• Strong organizational skills and a track record of owning checklists, trackers, and deadlines with support from a program lead.
• High attention to detail. You catch the wrong shipping address, the missing invoice, and the date that does not match.
• Clear, responsive written communication with internal teams and external vendors.
• Comfort with spreadsheets and a willingness to learn tools such as Salesforce, Marketo, Asana, and event registration platforms. Prior experience with any of them is a plus, not a requirement.
• Dependable under pressure, with a calm, practical approach when plans change on show day.
• Ability to stand and walk for extended periods during show days, and to lift and move event materials up to 40 pounds, with or without reasonable accommodation.
• Bachelor's degree or equivalent practical experience.
• Willingness to travel up to 25%, including occasional weekends, early mornings, and late evenings to support events onsite.