Bids Executive

Job Description

Role overview:

You will produce high quality, accurate and brand compliant documents for FRP’s Bids team, with a particular focus on Corporate Finance and Debt Advisory. This will include information memoranda, proposals, credentials and other complex client materials. The role combines strong document production and design capability with disciplined project coordination, helping the National Bid Manager and deal teams turn technical content into clear and professional documents. 

Key Responsibilities:

• Lead the production of information memoranda and other substantial client documents from initial brief through to final issue
• Produce proposals, credentials, panel submissions and presentation materials to agreed deadlines and quality standards
• Turn detailed financial, commercial and technical content into clear, consistent and well-structured documents
• Apply FRP’s visual identity to complex documents and presentations, creating clear layouts, charts, tables, graphics and other visual elements
• Coordinate input from multiple contributors, manage revisions and approvals, and maintain disciplined version control
• Proof documents for accuracy, consistency, spelling, grammar, formatting and brand compliance before release
• Work with partners, fee earners, business development colleagues and external designers to clarify briefs and manage production schedules
• Provide clear progress updates and flag risks, missing information or competing deadlines at an early stage
• Maintain approved templates, credentials, case studies, biographies, graphics and reusable content
• Maintain accurate reporting on bid activity and outcomes, capture post-bid feedback and identify lessons to improve future activity
• Accurately record time spent supporting different offices, teams and service lines
• Identify practical improvements that increase consistency, reduce rework and improve turnaround times
• Maintain confidentiality when handling sensitive client, transaction and commercial information

Qualifications

• Relevant experience in document production, bids, design or marketing communications, ideally within professional services, corporate finance or a transaction environment 
• Proven experience producing long and complex documents, with information memoranda or transaction materials strongly preferred 
• A strong portfolio demonstrating professional document design, layout and information presentation 
• Advanced capability in Adobe InDesign and Microsoft PowerPoint, with strong Word and Excel skills 
• Excellent written English, proofreading and attention to detail 
• Strong project coordination skills and the ability to manage several live documents and competing deadlines with limited supervision 
• Confident stakeholder communication and the ability to work effectively with senior colleagues 
• A calm, organised and methodical approach under pressure 
• Degree, design qualification or equivalent practical experience 

Technical capability

• Strong practical experience of document design and production is essential. Familiarity with the following platforms would be useful, alongside experience of comparable tools and the ability to learn quickly: 
• Adobe Creative Cloud, particularly InDesign, Illustrator and Photoshop 
• Microsoft PowerPoint, Word and Excel 
• Microsoft Teams and SharePoint 
• PDF production and quality assurance tools 
• Template-based design and brand asset management systems 
• Create or similar document automation and design platforms

Additional Information

Our Values

• Straightforward: We provide clear, no-nonsense advice
• Confident: Our guidance is backed by expertise and evidence
• Pragmatic: We focus on practical solutions and tangible outcomes
• Real: We are professional yet approachable, understanding the challenges our clients face

Our Commitment to You and the Environment

At FRP Advisory Group, sustainability is integral to our strategy and operations. Our sustainability depends on building and maintaining meaningful, long-term relationships with all our stakeholders - including our employees, clients, and local communities - while also reducing our impact on the natural environment.

We are always striving to improve in all areas - whether it’s our people, our clients, our planet or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape.

We are committed to fostering an inclusive, equitable, and diverse culture for our people. We maintain an Equal Opportunities Policy, ensuring that recruitment and employment decisions are based solely on the skills and experience required for our professional services - regardless of ethnicity, race, sexual orientation, disability, or any other protected characteristic. We believe every individual should have the opportunity to thrive.

Our learning and development programmes enable us to invest in growing our employees’ careers. We aim to empower our team members to each achieve their potential.

We are committed to growing long-term relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We are emotionally invested in our clients right from the beginning.