HIM Assistant

Position Summary:

The HIM Assistant is responsible for assembling patient information into patients’ electronic medical record in an accurate and timely manner.  The primary functions of the position revolve around the accurate scanning & routing of all incoming documents and routed to the appropriate area of the patients electronic health record, quality analysis of the contents of the records and chart completion, and processing release of information requests for all AMP locations.  The HIM Assistants will work closely with the HIM Manager to continuously evolve and improve processes.

Essential Functions:

Responsible for properly identifying, accurately scanning and routing of all incoming electronic documents as well as internal documents ensuring they are correctly filed in the applicable patient’s charts and electronically delivered to the appropriate parties for review and appropriate action.

Ensures that all patient information is maintained according to the established patient confidentiality policy.

Responsible for incoming new patient referrals, creating new patient charts and records retrieval. Ensures all necessary records are obtained and are accurate in the correct patient’s chart.

Answers phones, creates new patient charts and record retrieval for all new patients, self-referrals, urgent care and hospital follow ups, as well as accurately handles all incoming patient phone calls processing records related calls and routing clinical .

Monitor, process and reconcile all tanks, to include direct messaging, HL7 exception tank, for routing and importing, entering lab results as they are received, in a timely and accurate manner.

Obtains all AMP office medical records request, retrieving records for hospital follow ups, via hospital portals, urgent fax routing for incoming triages and urgent patient appointments.

Collect, evaluate, scan, and route all documents from all AMP locations. Scanned documents will have QA performed to ensure the documents are scanned into the correct chart, placed in the correct area of the chart and ensure there are no duplicates in the patient’s chart. The HIM Manager audits each associate to maintain accuracy and chart integrity.

Monitors and accurately handles all outside portal lab results, ensuring specialty testing reports are in the correct patient’s chart.

Receive and process all ROI medical record requests for all AMP locations according to the Release of Information policy and procedure; understand accounting of disclosure and the importance; track releases within Medent and send appropriate release requests for outside processing. Create secure physical media for compliant release of patient records.

Print and mail outgoing patient notifications and forms generated by remote associates.

All HIM Assistants will be cross-trained and rotate duties as assigned.

Performs all other duties as assigned.

This position is located in Liverpool NY. Once performance standards have been achieved per company goals hybrid maybe available.

Education / Licensure / Experience:

An Associate Degree preferred

Medent experience preferred

Minimum of 2 years’ experience in HIM

Prior use of Medent systems preferred

Knowledge, Skills and Abilities Required:

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community; Ability to organize and prioritize work assignments with attention to detail; Knowledge of quality, safety, and infection control standards; Strong PC skills, including Microsoft Office systems; Knowledge of medical terminology; Ability to understand the importance of and respect the confidentiality of all patient information; Knowledge of a medical office environment preferred.

Work Hours:

Associated Medical Professionals of NY, PLLC, work hours are not fixed and are structured to provide the best quality patient care possible. However, typical work hours for an HIM Assistant are Monday through Friday 8:00 A.M. until 4:30P.M. with a half hour meal break. When business hours are extended due to patient or medical staff needs, the HIM Assistants may be requested to provide coverage.

Working Conditions:

Work is normally performed in an office setting and requires prolonged sitting. 

Physical Demands:

Physical requirements needed to perform the job are eye-hand coordination and manual dexterity sufficient to operate a keyboard, copier, telephone, calculator, and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate documents.

What We are Offer You

At U.S. Urology Partners, we are guided by four core values.  Every associate living the core values makes our company an amazing place to work.  Here “Every Family Matters”

Compassion

Make Someone’s Day

Collaboration

Achieve Possibilities Together

Respect

Treat people with dignity

Accountability

Do the right thing

Beyond competitive compensation, our well-rounded benefits package includes a range of comprehensive medical, dental and vision plans, HSA / FSA, 401(k) matching, an Employee Assistance Program (EAP) and more.

About US Urology Partners

U.S. Urology Partners is one of the nation’s largest independent providers of urology and related specialty services, including general urology, surgical procedures, advanced cancer treatment, and other ancillary services. Through Central Ohio Urology Group, Associated Medical Professionals of NY, Urology of Indiana, and Florida Urology Center, the U.S. Urology Partners clinical network now consists of more than 50 offices throughout the East Coast and Midwest, including a state-of-the-art, urology-specific ambulatory surgery center that is one of the first in the country to offer robotic surgery. U.S. Urology Partners was formed to support urology practices through an experienced team of healthcare executives and resources, while serving as a platform upon which NMS Capital is building a leading provider of urological services through an acquisition strategy.

Salary Range: Please note that the hourly range for this position will vary based on experience level, education and geographical location.

U.S. Urology Partners is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.