Manufacturing Assistant

Overview

We are currently hiring a Manufacturing Assistant (Limited Term Employment) who will provide both administrative and operational support for our manufacturing operations. This position supports production workforce administration, document control, training record management, labor tracking, and plant communication processes. The role also serves as support to the Time Office and helps ensure production records, employee data, and manufacturing documentation are maintained accurately and efficiently in a fast-paced manufacturing environment.

Responsibilities

Time Office & Administrative Support

• Process and maintain production packets, work orders, and manufacturing documentation.
• Tag, file, close, and archive completed production packets.
• Print, organize, and distribute production forms, labels, reports, and operational documents.
• Support payroll and workforce administration by processing punch corrections, labor records, and employee data updates.
• Respond to employees, supervisors, and departmental questions regarding timekeeping, labor reporting, and administrative processes.
• Answer incoming phone calls and welcome visitors, contractors, and truck drivers while directing inquiries appropriately. 

Employee Records & Training Administration

• Maintain employee training records and documentation.
• Enter training completion data into tracking systems and electronic personnel files.
• Scan and electronically file employee records.
• Support onboarding and offboarding processes, including:
• Badge creation and deactivation
• PPE machine access administration
• Production roster maintenance
• Training file updates
• Personnel file management
• Assist with employee transfers and organizational changes.

Production & Manufacturing Support

• Enter downtime information and production-related data into company databases.
• Support inventory and production transactions through manufacturing systems including JDA, AS400, UKG, and other business systems.
• Process material movement, scrap reporting, and operational documentation.
• Assist with labor tracking and production reporting activities.
• Support special projects and continuous improvement initiatives as assigned.

General Office Support

• Maintain office supply inventories and facilitate replenishment orders.
• Organize and maintain electronic and physical records.
• Ensure confidential employee and business information is handled appropriately.
• Provide cross-functional support to Manufacturing, Human Resources, Payroll, Production Leadership, and Operations teams.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of administrative, clerical, customer service, or data-entry experience.
• Strong computer skills and familiarity with Microsoft Office Suite.
• Ability to perform accurate data entry and record management
• Strong attention to detail and commitment to data accuracy.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Ability to learn and navigate multiple software systems simultaneously.
• Experience working with databases, ERP/MRP systems, or workforce management systems preferred.
• Strong organizational and time management skills.
• Ability to manage competing priorities in a fast-paced manufacturing environment.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality when handling employee and company information.
• Strong problem-solving and customer service skills.
• Self-motivated with the ability to work independently.
• Demonstrates reliability, flexibility, and a willingness to assist where needed.
• Ability to interpret reports, analyze data, and identify discrepancies requiring correction.

LinkedIn Tag

Keyan Stremikis #LI-KS1