Answer incoming calls from within and outside the hotel and connect them to the appropriate extension efficiently and courteously according to Kempinski standards.
Accurately record guest messages and deliver them in a timely manner.
Handle guests’ requests for do-not-disturb and confidential status.
Handle personal guest wake-up call requests and automatic wake-up call requests for group and crew guests according to the applicable standards.
Answer guest questions and requests, provide information or assistance, take appropriate action, and refer matters to the relevant people when needed, including complaints and assistance with outside calls.
Handle hotel communications as the communication center in emergencies.
Maintain complete records of Domestic Direct Dial and International Direct Dial calls, and coordinate with front office reception to ensure telephone charges are billed and collected from guests.
Monitor television channels and music in outlets and public areas to ensure proper functioning.
Keep the telephone directory up to date, including new staff and leavers, and remain informed about emergency procedures, special promotions, and general hotel product knowledge.
Maintain a neat work area.
The Telephone Operator is responsible for answering all incoming calls originating from within and outside the hotel in a friendly and caring manner according to the Kempinski and LQA ( Leading Quality Assurance) standards.
The job of Telephone Operator is executed satisfactorily when:
LQA (Leading Quality Assurance) audit results are 85% and above. CSS (Customer Satisfaction Survey) results are rated on an average with “5” and above. Telephone system is always well maintained. Telephone lists are up to date.
Answer all incoming calls, connect them to the appropriate extension in an efficient, friendly and caring manner according to the Kempinski standards.
Write down messages accurately for our guests and deliver messages in a timely manner.
Handle guests' requests for DND (Do Not Disturb) and confidential status.
Handle personal wakeup call requests for guests according to the LQA (Leading Quality Assurance) standard and automatic wakeup call requests for group and crew guests.
Answer all guest questions / requests in a friendly and caring manner, take appropriate actions or if needed, refer the matters to the relevant persons to handle. It may be providing information or assistance to make an outside call or handling a complaint, etc.
In case of emergency, handles all communications for the hotel whilst serving as the communication center.
Keep a complete record of each DDD (Domestic Direct Dial) and IDD (International Direct Dial). Coordinate with front office reception all telephones charges to ensure they are billed and collected from guests.
Monitor TV channels in addition to outlets' and public area's music to ensure smooth and proper functioning.
In case of emergency, handle all communications for the hotel whilst serving as the communication center.
Keep abreast of telephone directory, new staff and leavers, emergency procedures, special promotions and general hotel product knowledge.
Maintain the neatness of their working area at all time.
Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.