Company Secretarial Assistant

Overview

About us

Starr is a global insurance and investment organisation providing property and casualty insurance solutions to business and industry. Starr has grown into one of the world’s fastest‑expanding insurance organisations, writing business in 128 countries across six continents. Our talented and experienced associates manage risk and ultimately support the profitable growth of organisations in a dynamic, competitive and ever-changing marketplace. Join us and become part of our talented and passionate workforce. 

Role Purpose

The Company Secretarial Assistant provides administrative and company secretarial support to the Governance function, helping to ensure the effective operation of governance processes, maintenance of statutory records and support for Board and Committee activities.

The role assists with legal entity management, governance administration, statutory compliance and meeting support across the London Secretariat Team.

Key Responsibilities

Board and Committee Administration

• Support the planning and administration of Board and Committee meetings.
• Schedule meetings and maintain governance calendars.
• Prepare and distribute agendas and board packs.
• Upload papers and maintain records within the Board portal.
• Coordinate meeting attendance and logistics.

Statutory Compliance and Legal Entity Management

• Maintain statutory registers and company records.
• Assist with the preparation and filing of Companies House documentation.
• Provide administrative support for director appointments and resignations, changes to company officers, confirmation statements, share capital changes, registered office changes and annual filings.
• Ensure legal entity records are accurate and up to date.

Governance Administration

• Assist with the administration of annual governance calendars.
• Maintain governance databases and filing systems.
• Ensure governance documents are retained in accordance with record retention requirements.
• Support governance audits and information requests.

Director and Stakeholder Support

• Maintain director contact details and governance records.
• Support the administration of annual declarations and conflicts of interest processes.
• Build effective relationships with internal stakeholders and external service providers.

Regulatory and Lloyd's Governance Support

• Assist in maintaining governance records required for regulatory purposes.
• Support the Governance Team in responding to regulatory and Lloyd's information requests.
• Maintain governance documents supporting Lloyd's Minimum Standards and governance framework requirements.
• Assist with governance monitoring and compliance activities.
• Support the preparation of governance reports and attestations where required.

Corporate Actions and Projects

• Provide administrative support for corporate actions and entity changes.
• Support governance activities associated with acquisitions and integration programmes.
• Assist with governance improvement initiatives and process enhancements.

The above duties and responsibilities are not an exhaustive list, and you may be required to undertake other reasonable duties compatible with your experience and competencies. This description may be varied from time to time to reflect changing business requirements.

Qualifications, skills and experience

• Studying towards, or willing to study towards, the Chartered Governance Institute UK & Ireland qualification.

Core behavioural competencies

• Strategic perspective
• Innovation and problem solving
• Relationships
• Performance focus
• Communication and influence
• Resilience and adaptability

Additional Information

• A full job description can be seen here

Starr is an equal opportunity employer, which means we will consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and we're committed to creating an inclusive environment for all employees. We offer first class training and development opportunities to all employees. Our aim is to grow our own talent and bring out the best in people.

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