Administrative Assistant/Executive Support

Job Description

ADMINISTRATIVE ASSISTANT/EXECUTIVE OFFICE SUPPORT:

• Provide executive office management support to include the following: analyze customer needs and recommends solutions; develop key milestones and schedules; assess office performance and objectives; provide customers with accurate and complete information on administrative support processes, procedures and documentation requirements; research policy and procedural guidelines and historical files to identify precedents for unusual actions, to make recommendations concerning appropriate courses of action, and to prepare administrative documents consistent with standards and requirements established in governing guidelines and Standard Operating Procedures (SOPs). Take dictation and transcribe.
• Photocopy/scan documents and reports for distribution.
• Proficient in grammar, spelling and punctuation and produce printed materials accurately.
• Compose correspondence requiring some understanding of technical matters.
• Annotate any commitments made by executive during meetings and arrange for staff implementation. On own initiative, arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.
• Read outgoing correspondence for executive's approval and alerts writers to any conflict with the file or departure from policies or executive's viewpoints.
• Summarize the content of incoming materials, specially gathered information, or meetings to assist executive; coordinate the new information with background office sources; draw attention to important parts or conflicts.

Qualifications

During performance personnel shall provide uninterrupted support with sufficient skills to accomplish the tasks contained in the job description. The skill level of the staff provided shall be current and consistent with new technologies.

Personnel shall be skilled in the use of commercial software applications required to perform the tasks described in the following paragraphs. Specifically, be skilled in the use of PCs and knowledgeable in the following software applications: Windows, and Microsoft Office with PowerPoint, Excel, Word and MS Outlook Mail. Personnel shall have the ability to enter, save retrieve, edit, and present text,   spreadsheets and/or charts. Personnel shall be proficient in grammar, spelling and punctuation.

Personnel shall be capable of acquiring skills in the application of specialized software applications, including those that are unique to the Navy, e.g., NDMS Time and Attendance (TAA), Employee Master, Management Application (EMMA), Defense Travel System (DTS).

Additional Information

ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines.

ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina.  All applicants are encouraged to apply regardless of Veteran Status. 

Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way.  The pride comes out of the challenge; the reward is excellence in the work. 

FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON http://www.ProSidian.com/ - ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. OR SEND YOUR RESUME’S, BIOS, AND SALARY EXPECTATIONS RATES, VIA CAREERS @ PROSIDIAN.COM.  Be sure to place the job reference code in the subject line of your email.  Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.